About the Role: Responsibilities, Skills, and Requirements
Ever wondered what it’s like to be the behind-the-scenes powerhouse in a thriving Dubai real estate office? As a Secretary with AUWJ Real Estate in Al Garhoud, you’ll be the linchpin that keeps everything running smoothly. This isn’t your average admin gig—you’ll be trusted to orchestrate schedules, communications, and those crucial “little things” that make a big difference in a fast-moving environment. If you get satisfaction from bringing order and clarity to busy days, you just might find your calling here.
About AUWJ Real Estate
At AUWJ Real Estate, we pride ourselves on being more than just a property agency—we’re a close-knit team navigating the ever-evolving Dubai real estate market together. Our office in Al Garhoud has the energetic pulse of a start-up, but with the stability of an established firm. Whether it’s brainstorming over coffee or celebrating successful closings together, we value collaboration, transparency, and a touch of humor (our WhatsApp group is never quiet for long). Growth is on the horizon, and every team member plays a visible part in shaping our journey.
What You’ll Be Doing
- Managing the daily calendar for executives and team members—yes, you’ll often be the reason meetings start on time!
- Answering and directing phone calls, greeting visitors, and ensuring everyone feels welcome the moment they step in.
- Organizing internal and external meetings, preparing agendas, and taking clear, actionable minutes.
- Maintaining and updating office records, files, and important documents—your attention to detail will be key.
- Drafting and proofreading emails, memos, and communications—clear, professional, and occasionally a dash of charm.
- Assisting with basic financial and administrative duties, like processing invoices or tracking office supplies.
- Proactively identifying ways to improve office workflow (we love fresh ideas for working smarter, not harder).
What You’ll Bring
Must-Haves:
- Excellent organizational skills—you love a good checklist and know how to prioritize when things get busy.
- Strong verbal and written communication abilities, in both English and (ideally) Arabic.
- Confidence with standard office software (think Microsoft Office, email calendars, basic spreadsheets).
- A proactive, can-do attitude—willing to jump in wherever help is needed.
- Previous experience in an office support or administrative role, especially in a fast-paced setting.
Nice-to-Haves:
- Familiarity with the Dubai real estate industry or UAE administrative processes.
- Experience using CRM systems or real estate management software.
- Multilingual abilities—extra points if you can help us connect with a wider range of clients!
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary with room for growth as you help us expand in Dubai’s real estate scene.
- Supportive, collaborative team—your contributions will always be noticed and valued.
- Modern office space in Al Garhoud, with easy access to metro and amenities.
- Flexible approach to time off, plus regular team lunches and the occasional after-hours get-together.
- Opportunities to learn about the real estate business from the ground up—no two days are exactly alike.
At AUWJ Real Estate, we believe a strong team starts with mutual respect, shared goals, and a dash of fun. If you’re passionate about making a difference and enjoy being at the heart of the action, you’ll fit right in.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you would organize a busy executive’s calendar to ensure meetings run smoothly and conflicts are avoided?
- Describe your approach to managing and prioritizing multiple administrative tasks when the office gets especially hectic.
- What strategies do you use to ensure important documents and files are kept organized and up to date?
- Tell us about a time you improved an office process or workflow—what was the challenge, and what impact did your solution have?
- How comfortable are you with drafting professional emails or memos, and how do you tailor your communication style to different audiences?
- Have you worked with any CRM or real estate management software before? If so, which ones, and how did you use them to support your team?
- Imagine a visitor arrives unexpectedly while you’re handling a high-priority task. How would you manage both situations to ensure everyone feels welcome and nothing slips through the cracks?
- Share an example of how you handled a miscommunication within a team or with a client. What steps did you take to resolve it?
- If you noticed that a recurring administrative task could be automated or streamlined, how would you bring your idea forward to the team?
- AUWJ Real Estate values collaboration and a sense of humor. How do you contribute to a positive, team-oriented atmosphere in the workplace?
- What excites you about working in the Dubai real estate market, and how do you see yourself supporting our team’s growth?
- How do you adapt when priorities shift suddenly, or when you’re asked to help out in areas outside your usual responsibilities?
- In a multicultural and multilingual environment, how do you ensure clear and respectful communication with both colleagues and clients?
- Why do you believe you’d be a great fit for the dynamic and close-knit team culture at AUWJ Real Estate?