Job Description

Position Overview

This is a unique opportunity for a skilled professional to join a dynamic construction team at the iconic Dubai Marina beachfront. As a Secretary and Project Coordinator, you will play a crucial role in supporting high-profile projects by managing essential administrative and coordination tasks. Your contributions will help drive the success of innovative construction initiatives in one of Dubai’s most prestigious locations.

Key Responsibilities

• Documentation Management: Maintain accurate and up-to-date project records, including contracts, drawings, correspondence, and other critical documents. Ensure all files are organized and readily accessible for project stakeholders.
• Data Entry: Input project-related data into digital systems with precision, supporting reporting, analysis, and compliance requirements.
• Report and Presentation Preparation: Create clear, professional presentations and detailed reports for internal meetings and external clients using Microsoft Office tools.
• Project Coordination: Serve as a point of contact for project team members, subcontractors, and suppliers. Schedule meetings, track milestones, and assist in the smooth execution of daily operations.
• Communication: Facilitate effective communication between site staff, management, and external partners. Draft correspondence, distribute memos, and relay important updates as required.
• Administrative Support: Handle general office duties, manage calendars, process site-related paperwork, and support the project manager in daily administrative functions.
• Task Prioritization: Juggle multiple assignments, adapting quickly to shifting project needs and timelines in a fast-paced environment.

Required Qualifications

• Construction Experience: Demonstrated experience in an administrative or coordinating role within the construction industry is essential.
• Microsoft Office Proficiency: Advanced skills in Word, Excel, PowerPoint, and Outlook for handling documentation, data processing, and presentations.
• Communication Skills: Exceptional verbal and written communication abilities in English, enabling clear interactions with diverse stakeholders.
• Professional Appearance: Impeccable personal presentation suited to a high-standard, client-facing environment.
• Organizational Skills: Strong attention to detail and the ability to maintain order in document management and project tracking.
• Multitasking Ability: Proven track record of managing several tasks simultaneously while meeting deadlines and maintaining quality.
• Problem-Solving Mindset: Initiative and resourcefulness in addressing issues and finding efficient solutions to daily challenges.

Preferred Attributes

• Prior experience supporting construction projects in the UAE or Middle East region.
• Familiarity with project management software or construction-specific documentation systems.
• Knowledge of Arabic or additional languages is an advantage.

Benefits

• Prestigious Location: Work on landmark projects at Dubai Marina beachfront, contributing to the city’s ever-evolving skyline.
• Professional Growth: Join a reputable construction firm committed to employee development and career advancement opportunities.
• Collaborative Team: Thrive in a supportive, multicultural environment where your input is valued and your expertise recognized.
• Competitive Compensation: Receive a market-driven salary package reflective of your experience and capabilities.
• Exposure to Innovation: Be part of forward-thinking projects that utilize the latest methods and technologies in the construction sector.

Work Environment

You will be based on-site at Dubai Marina, working closely with project managers, engineers, and other administrative personnel. The role involves frequent interaction with both internal teams and external stakeholders, requiring a proactive and personable approach. The dynamic nature of the construction industry means each day brings new challenges and opportunities for learning and achievement.

If you are detail-oriented, passionate about project coordination, and looking to further your career in construction administration, this role offers a rewarding pathway in a world-class setting. Join us and make your mark on Dubai’s iconic landscape.

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