About the Role: Responsibilities, Skills, and Requirements
Introduction
Are you the go-to person for keeping things running smoothly, even when the office is buzzing? If so, we’d love to meet you. We’re looking for a Secretary to join our energetic team in Deira, Dubai—a role perfect for someone who thrives on organization, clear communication, and a fast-paced business environment. With Deira’s vibrant commercial scene as your backdrop, this is more than just a desk job; it’s a chance to become the backbone of a dynamic and supportive workplace.
About the Company
Nestled in the heart of Deira, our company is driven by a collaborative spirit and a genuine commitment to getting things done right. We’re not a faceless corporation—our team is tight-knit, friendly, and values the kind of reliability that only a seasoned professional can bring. You’ll find that everyone pitches in here (yes, even the managers), and there’s always someone around to offer a helping hand or a quick coffee break chat. We believe in fostering growth, both for the business and our people, and we’re proud of our reputation for professionalism paired with a welcoming attitude.
What You’ll Be Doing
- Juggling daily schedules for managers and team members, ensuring everyone (and everything) is in the right place at the right time.
- Handling incoming and outgoing correspondence—emails, calls, and packages—with efficiency and a personal touch.
- Safeguarding sensitive information by maintaining strict confidentiality in all matters, big and small.
- Coordinating meetings—preparing agendas, booking rooms, and making sure all necessary materials are ready to go.
- Supporting various administrative tasks, from updating records to managing office supplies, so operations never miss a beat.
- Welcoming guests and clients with warmth and professionalism, making a positive first impression every time.
- Adapting to shifting priorities in a lively, ever-changing office environment (no two days are the same).
What You’ll Bring
- Previous experience as a Secretary or in a similar administrative role, ideally in a busy office setting.
- Excellent organizational skills and a sharp eye for detail—you’re the type who notices when something’s out of place.
- Strong written and verbal communication skills in English; Arabic is a plus but not required.
- Ability to multitask and prioritize without losing your cool, even on the busiest days.
- Discretion and reliability—you’re trusted with confidential information and always handle it with care.
- Professional demeanor and a positive, can-do attitude.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary of AED 3500, inclusive of all benefits as per UAE Labor Law.
- Supportive, friendly team that values your contributions and respects your expertise.
- Prime location in Deira, with easy access to transport, shops, and cafes.
- Opportunities for growth—we encourage learning and advancement within the company.
- A professional yet relaxed atmosphere where collaboration and open communication are the norms.
You’ll find more than just a job here—you’ll discover a place where your organizational talents truly matter, and your career can take root and flourish.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you prioritize and organize competing tasks and schedules, especially when managers and team members have overlapping needs?
- Describe a time when you were responsible for handling sensitive or confidential information. What steps did you take to ensure its security?
- How do you ensure accuracy and attention to detail when managing office records, correspondence, or meeting materials?
- What tools or systems have you used in previous roles to coordinate meetings, book rooms, and prepare agendas?
- Tell us about a particularly busy day in your last role—how did you manage multiple requests and shifting priorities without missing a beat?
- How would you handle a situation where a manager’s calendar changes at the last minute, and you need to quickly reschedule meetings and inform all parties involved?
- Can you give an example of how you’ve provided a warm, professional welcome to guests or clients, even when the office was hectic?
- Describe a situation where you spotted a small issue in the office before it became a bigger problem. What did you do?
- How do you maintain a positive, can-do attitude when faced with repetitive tasks or high-pressure situations?
- Our team values collaboration and open communication. How do you typically keep colleagues informed and engaged while working together on administrative projects?
- What does reliability mean to you in a professional setting, and how do you demonstrate it daily?
- How would you contribute to our friendly, supportive office culture here in Deira?
- Tell us about a time you received constructive feedback regarding your organizational or communication skills. How did you respond and what did you learn?