About the Role: Responsibilities, Skills, and Requirements
Ever caught yourself orchestrating chaos into calm, knowing exactly how to turn a flurry of requests into a well-oiled system? As our next Administrative Coordinator (Female Only) based in UAQ’s budding New Industrial Area, you’ll be at the heart of our daily operations — the person everyone relies on when things absolutely need to get done, and done right. If you thrive in fast-growing environments where every day brings new challenges (and the occasional surprise), this role might be just what you’ve been seeking.
About Us
We’re a close-knit team on an exciting trajectory, growing our presence right where industry meets innovation in Umm Al Quwain’s New Industrial Area. Here, our office is a blend of ambition and practicality: no stuffy cubicles, just teammates who believe in pitching in and celebrating small wins together. Morning coffee is more than a routine — it’s a chance to trade the latest project updates or share a laugh. We value reliability, open communication, and a roll-up-your-sleeves attitude.
What You’ll Be Doing
- Overseeing daily office operations — everything from supplies to meeting schedules, you’ll keep our workspace running smoothly.
- Managing internal communication: Act as the go-to point between departments, ensuring everyone’s in the loop and nothing gets lost in translation.
- Maintaining accurate records and documentation: Organize files (both digital and physical), update reports, and make sure important information is always at your (and our) fingertips.
- Supporting management: Assist with presentations, reports, and general admin tasks — sometimes at a moment’s notice.
- Assisting visitors and handling calls: Greet guests with professionalism, answer inquiries, and direct calls with a friendly touch.
- Executing ad hoc tasks: No day is exactly the same; you may find yourself arranging travel, managing appointments, or jumping into special projects as they arise.
What You’ll Bring
Must-Haves
- Strong organizational skills with a knack for multitasking and prioritizing under pressure.
- Fluent English communication, both spoken and written.
- Proficiency in MS Office (especially Word, Excel, and Outlook).
- Friendly, positive attitude and top-notch interpersonal skills.
- Confidence in navigating a dynamic, team-based workplace.
Nice-to-Haves
- Previous experience in an administrative or office support role.
- Familiarity with office equipment and basic IT troubleshooting.
- A “nothing’s too small” approach to solving problems.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- A supportive work environment — where questions are welcomed and teamwork is the norm.
- Competitive salary package and paid annual leave.
- Regular team lunches (we take our biryani day seriously!) and celebratory gatherings.
- Convenient location in UAQ’s growing industrial hub, with on-site parking.
- Potential for professional growth as our company expands — your input really matters here.
You won’t get lost in a sea of hundreds; your work will be noticed, valued, and remembered. If you’re eager to make a tangible impact while joining a community-minded team, let’s talk.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you describe a situation where you had to manage multiple urgent requests at the same time? How did you prioritize and ensure nothing was missed?
- How do you go about organizing and maintaining both digital and physical records to ensure information is easily accessible for the team?
- What are your favorite shortcuts or features in Microsoft Excel or Outlook that help you manage your daily workflow more efficiently?
- Tell us about a time you acted as a liaison between different departments or team members. How did you ensure that everyone stayed informed and on track?
- If you were tasked with preparing a presentation or report for management on short notice, what steps would you take to deliver quality work under tight deadlines?
- How do you approach handling surprise tasks or last-minute changes to your daily agenda?
- Describe a moment when you had to handle a difficult visitor or incoming call. What did you do to represent the company professionally and positively?
- Our team often tackles unexpected projects. How do you stay adaptable and motivated when your day doesn’t go as planned?
- Can you recall a time you noticed an inefficiency in an office process? What did you do to address it?
- We pride ourselves on a supportive, collaborative environment. What does teamwork mean to you, and how do you contribute to a positive team culture?
- How would you help make new colleagues or visitors feel welcome and comfortable when they first arrive at our office?
- What strategies do you use to stay organized and prevent details from falling through the cracks, especially in a fast-paced setting?
- Tell us about a time you made a suggestion that improved your team’s workflow or morale. What was the outcome?