Job Description

Role Overview

Joining as an Executive Secretary in the vibrant district of Al Danah, Abu Dhabi, offers you the chance to play a pivotal role in supporting senior leadership and ensuring the seamless operation of a high-performing organization. This position is designed for a resourceful, detail-oriented professional who is fluent in both Arabic and English and eager to contribute to a dynamic corporate environment. The role promises not only a competitive financial package but also the opportunity to grow within a respected organization.

Responsibilities

In this role, you will be entrusted with a variety of essential tasks that are critical to the smooth functioning of the management office. Your day-to-day responsibilities will include:

• Managing Schedules: Efficiently organize and maintain the calendars of senior executives, including scheduling appointments, meetings, and travel arrangements.
• Coordinating Meetings: Prepare agendas, arrange logistics, and ensure all necessary materials are available for meetings. Take accurate minutes and follow up on action items as required.
• Handling Official Correspondence: Draft, review, and process official letters, emails, and other documents in both Arabic and English, ensuring professionalism and accuracy in all communications.
• Supporting Daily Operations: Serve as a key point of contact for internal and external stakeholders, addressing inquiries and facilitating effective communication within the organization.
• Administrative Support: Oversee filing systems, maintain confidential records, and manage office supplies to ensure efficient office operations.
• Problem-Solving: Proactively identify and resolve administrative challenges, ensuring that daily activities proceed without interruption.

Requirements

To excel in this role, candidates should meet the following criteria:

• Bilingual Proficiency: Fluency in both Arabic and English, with the ability to communicate clearly and professionally in both languages, both verbally and in writing.
• Organizational Skills: Demonstrated ability to manage multiple priorities, maintain meticulous attention to detail, and ensure deadlines are consistently met.
• Professionalism: Strong sense of discretion and integrity when handling sensitive information and interacting with senior management.
• Communication Skills: Excellent interpersonal abilities, including active listening, clear articulation, and the capability to build rapport with diverse stakeholders.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new administrative software as needed.
• Experience: Prior experience in a secretarial, administrative, or executive assistant role is highly desirable.
• Adaptability: Ability to thrive in a fast-paced, ever-changing environment, demonstrating flexibility and a proactive attitude.

Benefits

Working as an Executive Secretary in Abu Dhabi comes with a comprehensive range of benefits designed to support your professional development and personal well-being:

• Competitive Salary: Enjoy a monthly salary ranging from AED 7,000 to 9,000, reflecting your experience and the importance of the role.
• Professional Growth: Opportunity to work closely with senior management, gaining valuable insights and experience to further your career trajectory.
• Dynamic Work Environment: Join a team that values collaboration, open communication, and continuous improvement.
• Prime Location: Work in the heart of Al Danah, Abu Dhabi, a prestigious and easily accessible business district.
• Supportive Team Culture: Be part of a workplace that fosters mutual respect, inclusivity, and a positive working atmosphere.

Work Environment

You will operate in a modern office setting, equipped with the latest tools and technologies to support your efficiency. The culture emphasizes professionalism, teamwork, and a commitment to excellence. As an Executive Secretary, you will interact daily with decision-makers and key stakeholders, making your role central to the organization’s ongoing success.

This position offers a unique platform to showcase your organizational talents and communication skills while advancing your career in one of the UAE’s most dynamic cities. If you are motivated, detail-oriented, and eager to make a meaningful impact, this opportunity in Abu Dhabi is tailored for you.

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