Job Description

Position Overview

Join our dedicated team as a Secretary Real Estate Coordinator, based in the vibrant district of Falah Street, Abu Dhabi. In this pivotal administrative role, you will be the organizational backbone supporting our real estate agents and clients through every stage of the property transaction process. Your expertise will ensure seamless coordination, meticulous documentation handling, and exceptional communication, all of which are crucial for successful property deals.

This is an excellent opportunity for individuals who excel in dynamic, fast-paced environments and are eager to contribute to smooth and efficient real estate operations.

Responsibilities

As a Secretary Real Estate Coordinator, your primary duties will include:

• Managing Administrative Processes: Oversee the organization and maintenance of all files and records related to property listings, sales, and rental agreements.
• Transaction Coordination: Guide the transaction process from initial listing through to contract closing, ensuring that all steps are completed accurately and on schedule.
• Document Preparation & Review: Prepare, proofread, and verify essential documents such as contracts, agreements, and property disclosures to guarantee accuracy and compliance.
• Client Communication: Serve as the first point of contact for client inquiries, providing timely and professional responses to questions about current listings, paperwork status, and transaction progress.
• Liaison Duties: Facilitate effective communication between agents, clients, legal representatives, and third-party service providers to keep everyone informed and aligned.
• Scheduling & Calendar Management: Arrange appointments, property viewings, inspections, and meetings for agents and clients, ensuring optimal time management.
• Database Management: Update and maintain client and property databases with the latest information, ensuring data integrity and confidentiality.
• Problem Solving: Address issues or delays proactively, coordinating solutions quickly to prevent disruptions to the transaction timeline.

Requirements

To succeed in this role, candidates should meet the following criteria:

• Educational Background: Completion of secondary education; a diploma or degree in business administration or a related field is an advantage.
• Experience: Previous experience in real estate, office administration, or secretarial roles is preferred.
• Organizational Skills: Exceptional ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-moving environment.
• Attention to Detail: Demonstrated accuracy in handling documents, data entry, and compliance checks.
• Communication Skills: Strong written and verbal communication abilities in English; knowledge of Arabic is a plus.
• Technical Proficiency: Comfortable with office software (Microsoft Office Suite, Google Workspace) and real estate management platforms.
• Team Orientation: Collaborative approach with a willingness to support colleagues and foster a positive team atmosphere.
• Professionalism: Maintains confidentiality, discretion, and a customer-focused mindset at all times.

Benefits

We value our team members and offer a comprehensive benefits package, including:

• Competitive Salary: Reflective of your skills and experience in the field.
• Professional Development: Access to ongoing training and opportunities for career growth within the real estate sector.
• Work-Life Balance: Supportive policies to help you manage your professional and personal commitments.
• Dynamic Work Environment: Be part of a motivated team in a prime Abu Dhabi location, contributing to high-profile property transactions.

Work Environment

You will be joining a progressive and supportive workplace on Falah Street, surrounded by energetic professionals motivated by shared success. Our office culture emphasizes collaboration, respect, and open communication, ensuring you feel valued as part of our team. The fast-paced nature of the real estate industry guarantees that no two days are the same, offering constant opportunities to learn and challenge yourself.

If you are organized, proactive, and passionate about delivering top-tier service in real estate, this role offers the ideal environment to further your career and make a meaningful impact in Abu Dhabi’s property market.

Tags