About the Role: Responsibilities, Skills, and Requirements
Ever wondered how your knack for organization could open doors in one of Dubai’s bustling business hubs? We’re urgently looking for an Admin & Assistant to join our dynamic team in Deira, Dubai. Whether you’re just starting out or ready for your next chapter, this role is a chance to grow your skills, support a busy office, and be part of a company where every day brings something new. If you’re already in the UAE and ready to jump right in, let’s talk.
About the Company
Step into our office and you’ll immediately sense the fast pace — and the friendly laughter that echoes during coffee breaks. Based in the heart of Deira, we’re a growing team that believes in supporting one another, celebrating each milestone, and never missing a birthday. While our work keeps us busy (and occasionally on our toes), we take pride in helping new talent find their feet and thrive. Friday lunches and team outings? Absolutely on the calendar.
What You’ll Be Doing
- Welcoming visitors and ensuring they feel right at home — your smile sets the tone.
- Handling incoming calls and emails with efficiency (and a touch of patience).
- Maintaining office supplies, keeping things running smoother than a well-oiled machine.
- Supporting management with day-to-day admin tasks, from filing to scheduling.
- Assisting with basic data entry and document preparation — accuracy counts.
- Helping coordinate travel arrangements and meetings for the team.
- Lending a hand with whatever comes up — no two days look exactly the same here.
What You’ll Bring
Must-Haves:
- Currently inside the UAE (on own visa, visit visa, or cancelled visa).
- Eagerness to learn — freshers are very welcome!
- Good communication skills (English is essential; extra points for Arabic).
- Basic computer knowledge (Word, Excel, email).
- Reliable, organized, and happy to pitch in wherever needed.
Nice-to-Haves:
- Previous office admin or assistant experience.
- Positive attitude and a sense of humor — we deal with deadlines, but we like to laugh together too.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary: AED 3,500–5,500, depending on your experience and skills.
- Visa, accommodation, and transport provided — so you can focus on what matters.
- Annual air ticket to visit home and recharge.
- Supportive team that welcomes fresh perspectives.
- Career growth opportunities as our company expands.
- Friendly, multicultural environment where everyone’s effort is noticed.
We know starting a new job can feel daunting, but here, you’ll have a team behind you every step of the way. If you’re ready to build your admin career in Dubai’s vibrant heart, we can’t wait to meet you.
(Please note: This recruitment company applies a job application fee.)
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you would handle a busy front desk, especially when multiple visitors arrive at once or the phone is ringing non-stop?
- Tell me about your experience (if any) with scheduling meetings or managing diaries for managers. How do you stay organized and avoid double-booking?
- When it comes to data entry or preparing documents, what steps do you take to ensure accuracy and minimize errors?
- How comfortable are you with basic office software like Microsoft Word and Excel? Can you give an example of a simple task you’ve completed using these tools?
- Imagine the office is running low on critical supplies but management is busy. What would be your approach to resolving the situation efficiently?
- Have you ever coordinated travel arrangements or meetings for a team? What challenges did you face, and how did you overcome them?
- Give us an example of a time when you had to adapt quickly to an unexpected change or last-minute request at work or school.
- Describe a situation where you had to handle a difficult visitor or caller. How did you ensure they left with a positive impression?
- Our team values both efficiency and a positive atmosphere. How do you balance meeting deadlines with contributing to a friendly work environment?
- Teamwork is big for us. Can you share a time when you supported a colleague or pitched in to help with tasks outside your usual responsibilities?
- We’re a multicultural team and celebrate different backgrounds. How would you contribute to making everyone feel included and comfortable?
- When you’re faced with a repetitive or routine task, how do you stay motivated and maintain high-quality work?
- If you made a mistake while preparing an important document, what steps would you take to fix it and communicate with your manager?
- What excites you most about starting (or growing) your admin career in a fast-paced Dubai office like ours?