About the Role: Responsibilities, Skills, and Requirements
Ever felt right at home when making sure everything’s in its right place — and everyone has what they need, when they need it? Our team in Ras Al-Khaimah’s scenic Corniche Al Qawasim is looking for an Administrative Assistant who thrives at the crossroads of precision and proactivity. Whether you’re organizing files or putting out (the occasional) office “fires,” this is your chance to keep a busy engineering consultancy running like a well-oiled machine. If you love a role that matters every single day, read on.
About the Company
We’re a close-knit consultancy recognized for our work across diverse engineering projects all over the UAE. Here by the waterfront, our team mixes technical brainpower with an easy camaraderie — you might spot us celebrating a project milestone with coffee runs overlooking the sea. We pride ourselves on clear communication, mutual respect, and an environment where everyone’s contributions are noticed. Growth is a given here: as the company takes on bigger, more complex projects, so do the opportunities for our team.
What You’ll Be Doing
- Keeping company files and records impeccably organized — digital or paper, you’ll always know where everything lives
- Managing email correspondence with the same professionalism you’d expect as a client or partner
- Handling day-to-day office needs: from ordering supplies to making sure key deadlines aren’t missed
- Supporting project teams by tracking and coordinating documents crucial to our engineering deliverables
- Acting as a friendly go-to for general administrative questions or requests, big or small
What You’ll Bring
Must-Haves:
- Solid organizational and multitasking skills — you’re detail-oriented but never lose sight of the bigger picture
- Proven experience (even if it’s just a year or two) in an administrative, office, or secretarial role
- Comfortable using Microsoft Office (Word, Excel, Outlook) and able to learn basic office tech quickly
- Professional English communication, both in writing and conversation
- A positive, can-do attitude — you see challenges as puzzles to solve, not obstacles
Nice-to-Haves:
- Previous experience supporting engineering or technical teams
- Some Arabic language skills (not a deal-breaker, but definitely valued)
- Familiarity with document management systems
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive, timely salary — reviewed yearly as our team grows
- Welcoming, tight-knit office culture where everyone knows your name
- Prime Corniche location (hello, seaside breaks!)
- On-the-job learning opportunities direct from our expert engineers
- Support for professional development and internal promotions
- Balanced workweek with encouragement to enjoy life outside the office
- Occasional team outings and the kind of shared accomplishment you don’t find everywhere
We don’t just get the job done — we aim to enjoy doing it together. If you’re looking for a place where your organizational talents will be valued, your days will be varied, and your career can blossom, we can’t wait to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your process for keeping both digital and physical files organized and easily accessible?
- Share an example of how you've managed email correspondence in a way that leaves clients or coworkers feeling well-supported and informed.
- How would you prioritize multiple administrative requests and project deadlines landing on your desk at the same time?
- Describe your experience with Microsoft Office tools—are there any functions in Excel or Outlook you rely on most for keeping tasks on track?
- Have you ever supported an engineering or technical team before? If so, how did you adapt to their needs and workflow?
- Tell us about a time when you spotted a potential office issue before it became a real problem. What did you do?
- If you were asked to quickly learn a new office technology or document management system, how would you approach it?
- Recall a situation where you had to handle a difficult request from a colleague or client—how did you ensure a positive outcome?
- Our team values clear, open communication. How do you make sure messages and instructions don't get lost or misunderstood?
- We sometimes celebrate milestones together, whether it’s with coffee or a team outing. What does a healthy, fun workplace culture look like to you?
- Why do you think being detail-oriented is important in an environment where deadlines and multiple projects overlap?
- How do you keep yourself positive and motivated, especially during busy or challenging days at work?
- What interests you most about working in a close-knit engineering consultancy by the sea?