About the Role: Responsibilities, Skills, and Requirements
Ever found yourself thriving when every detail is in its place and everyone knows exactly what’s happening next? As our new Female Admin & Operations Coordinator, you’ll be the engine that keeps our fast-paced operations running smoothly—juggling order sheets, tracking inventory, and ensuring both our people and our processes deliver top-notch results. This opportunity is perfect for someone who loves bringing order to chaos, appreciates clear communication, and is ready to make an impact in a growing UAE business.
About the Company
We’re a close-knit, ambitious team with deep roots in the UAE market. Our days are rarely the same, but the buzz of collaboration and mutual support is a constant. Here, ideas are exchanged as easily as morning greetings, and we celebrate new wins—big or small—over impromptu coffee breaks. Our culture mixes professionalism with a human touch, valuing reliability as much as creativity. We believe that each team member, from operations to design, has a voice that matters.
What You’ll Be Doing
- Owning and maintaining all critical Excel sheets—think orders, inventory, suppliers, clients, and purchase tracking
- Monitoring and recording daily employee attendance and supporting performance evaluation processes
- Coordinating daily operations, ensuring materials and resources get where they need to be, right on schedule
- Running quality checks on designs, catching inconsistencies (and celebrating standout work)
- Acting as a liaison between different teams, making sure communication flows smoothly and nothing falls through the cracks
- Maintaining up-to-date records and reports required for internal and external audits
- Supporting supplier and client relationship management with timely follow-ups and clear documentation
What You’ll Bring
Must-Haves
- Professional experience in a UAE-based administrative/operations role (applications with experience outside UAE will not be considered)
- Fluent English communication—written and verbal (this is essential!)
- Strong command of Excel (comfortable with formulas, filters, and tidy, color-coded sheets)
- Proven track record in managing attendance, performance data, and daily office operations
- Organized, detail-oriented, and able to keep multiple plates spinning at once
Nice-to-Haves
- Arabic language skills—a definite plus for team communication and document handling
- Experience with design quality processes or creative operations
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive, timely salary and regular recognition for your impact
- Friendly, supportive team that genuinely values your ideas and feedback
- Clear growth path—plenty of space to build your skills and take on more responsibility as you grow with us
- Centrally located office with a positive work vibe and good coffee (yes, that matters!)
- Direct exposure to decision-makers: your work matters here, and you’ll see the results of your efforts every day
At the end of the day, you’ll know you’re playing a pivotal role in a business that values precision, teamwork, and people who truly care about doing great work. If detail-oriented, fast-paced challenges sound rewarding to you, we can’t wait to connect.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through your approach to keeping complex Excel sheets organized, especially when tracking inventory and order status in a busy operation?
- Tell us about a time you identified and addressed an inconsistency or error in data—how did you catch it, and what steps did you take to resolve it?
- Our team regularly collaborates across departments. Can you share an example of how you’ve acted as a liaison, ensuring smooth communication and follow-up between teams or suppliers?
- What strategies do you use to manage and record daily attendance and performance data, keeping everything accurate and up to date?
- In your previous UAE-based roles, how have you handled situations where several urgent tasks arrived at once? How did you prioritize and ensure timely completion?
- How would you approach running quality checks on both designs and documentation, especially in a dynamic, creative environment?
- Have you had experience supporting internal and external audits? What steps do you take to prepare documentation and ensure compliance?
- If a supplier or client follow-up is delayed or miscommunicated, how do you handle it to maintain strong working relationships?
- Give us an example of a day when your organizational skills directly contributed to smoother operations or prevented a problem.
- Our culture values proactive communication and reliability. How do you ensure colleagues are always kept in the loop without overwhelming them with information?
- Describe a situation when your attention to detail improved a process or outcome. What did you notice that others might have missed?
- How do you handle feedback or suggestions from colleagues in a team-oriented setting like ours? Can you give a real-life example?
- What excites you most about working in a company that celebrates both structure and creativity? How do you see yourself contributing to this kind of culture?