About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking for your next step in facilities management? As our new FM Coordinator in Abu Dhabi, you’ll play a pivotal role in keeping our operations running like clockwork — and that means everything from orchestrating maintenance schedules to ensuring the little things don’t slip through the cracks. If you love a mix of organization, teamwork, and the satisfaction of knowing you keep a complex operation humming, this could be just the fit. Bonus points if you thrive in a fast-moving environment where your attention to detail genuinely matters.
About the Company
We’re more than just a building — we’re a busy ecosystem where people work, collaborate, and create every day. Our team is known for rolling up their sleeves, supporting each other, and making sure the environment stays welcoming and productive for everyone who steps through the door. While we take our work seriously, there’s a down-to-earth vibe here (impromptu coffee catch-ups aren’t uncommon, and the team group chat is always lively). With a growing portfolio in Abu Dhabi, there’s never a dull moment — and we’re passionate about raising the bar on what facilities management means in our city.
What You’ll Be Doing
- Coordinating daily operations: Liaise with internal teams and external vendors to keep schedules on track and everyone in the loop.
- Monitoring service requests: Log, track, and follow up on maintenance tickets to ensure quick resolution.
- Scheduling preventive maintenance: Keep a careful eye on timelines for systems and equipment to maximize uptime and minimize surprises.
- Ensuring compliance: Support safety, security, and hygiene standards — and help maintain all the necessary records and reports.
- Problem-solving: Jump in to address unexpected issues (from minor repairs to more involved logistics) and help implement effective solutions.
- Supporting procurement: Assist in ordering supplies, tracking inventory, and reviewing vendor invoices when needed.
- Reporting: Prepare simple reports and updates so everyone’s on the same page — from your immediate team to department heads.
- Championing communication: Relay messages, updates, and urgent notices to staff clearly and promptly.
What You’ll Bring
Must-Haves:
- Prior experience (1-3 years) in a facilities management, administration, or coordination role.
- Familiarity with building operations, maintenance schedules, and working with vendors or service partners.
- Proactive, detail-oriented approach — you catch the small things before they become big things.
- Strong communication skills (written and spoken English).
- Comfortable with basic office IT and facilities management systems.
- Team player attitude with the ability to multitask and adapt when priorities shift.
Nice-to-Haves:
- UAE experience or knowledge of local compliance and service provider landscape.
- Arabic language skills.
- Relevant certifications (e.g., IWFM or similar).
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary and allowances.
- Supportive team culture where people help each other grow.
- Exposure to a variety of facility types — every day brings something a little different.
- Room to learn, take ownership, and progress within a growing company.
- Regular team gatherings and a management style that appreciates new ideas.
- Stable, full-time role in the heart of Abu Dhabi.
If you’re looking for a place where your organizational skills and eye for detail can make a real impact, you’ll fit right in with us.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through a time when you had to coordinate multiple maintenance requests at once? How did you ensure nothing was missed?
- What tools or systems have you used to log and track service requests in your previous roles?
- How do you approach scheduling preventive maintenance to avoid disruptions in daily operations?
- When working with external vendors, what steps do you take to keep communication clear and ensure that timelines are being met?
- Describe your process for maintaining records related to safety, security, and compliance standards.
- Tell us about a time you had to quickly resolve a facilities issue that wasn’t part of the usual daily routine. What was your approach?
- Have you had experience ordering supplies and managing inventory? How do you keep things organized and anticipate needs before they become urgent?
- How would you handle a sudden high-priority urgent request that conflicts with tasks you are already working on?
- Give an example of how you’ve relayed important updates or urgent notices to a diverse team. What strategies helped get everyone on the same page?
- What do you do to make sure your communication — both written and verbal — is effective with different team members and stakeholders?
- How do you keep yourself organized and focused when the pace picks up or plans change unexpectedly?
- Describe what you value in a team atmosphere and how you contribute to a positive, supportive workplace.
- What interests you about working in a dynamic, down-to-earth facilities management team in Abu Dhabi?
- If you noticed a colleague struggling with a heavy workload or a difficult task, how might you offer support?