About the Role: Responsibilities, Skills, and Requirements
Introduction
Are you the go-to person when things just need to get done—no drama, just results? Admin Admi Events in Abu Dhabi is eagerly searching for a resourceful, calm-under-pressure admin professional to join our team on Al Reem Island. This isn’t your average paper-pushing desk job; we need someone who thrives in an event-driven environment where every detail counts and deadlines come in hot. If you know your way around quotations, proforma invoices, and the occasional last-minute curveball, read on—because your knack for efficiency might be exactly what keeps our operations humming.
About the Company
At Admin Admi Events, we believe that memorable occasions start behind the scenes, where a nimble, dedicated crew works together to pull off seamless experiences for our clients. We’re a close-knit group with a “pitch in wherever needed” mentality—a place where your ideas are heard, and Fridays sometimes end with takeout around the planning table. Our office is nestled on vibrant Al Reem Island, offering city convenience with a dash of waterfront inspiration. Here, structure and spontaneity go hand-in-hand.
What You’ll Be Doing
- Preparing detailed quotations and proforma invoices with precision (and a little foresight for the questions clients will ask)
- Handling administrative workflows that keep events, meetings, and general office life ticking
- Liaising with vendors, suppliers, and partners to ensure clear, timely communication—think of yourself as the behind-the-scenes connector
- Supporting basic finance duties such as tracking expenses, facilitating payments, and keeping records organized for easy auditing
- Managing multiple responsibilities independently, even when projects overlap or deadlines draw near
- Jumping in to help with on-the-fly problem solving during event planning and execution
What You’ll Bring
Must-Haves
- Solid hands-on experience in administrative roles, especially in events, hospitality, or related fields
- Demonstrable skill preparing quotations and proforma invoices (we love a spreadsheet ninja!)
- Working knowledge of basic finance—enough to manage day-to-day numbers with confidence
- Ability to prioritize, multitask, and remain steady under pressure
- Strong sense of ownership and the ability to work independently without constant direction
Nice-to-Haves
- Prior experience in the events industry or familiarity with event vendors in Abu Dhabi
- Proficiency in Arabic (spoken and/or written)
- Experience onboarding or mentoring new team members during busy periods
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here (Benefits & Perks)
- Competitive salary tailored to your experience level
- Workspace on lively Al Reem Island—great coffee, even better views
- Supportive, small team environment where open communication is the norm
- Opportunities for professional growth and real responsibility from day one
- Flexible approach to work-life balance—when the events allow, your schedule does too
- Occasional team lunches, learning sessions, and impromptu celebrations tied to our event calendar
Here, your organizational superpowers are not just appreciated—they’re mission-critical. If you thrive when every day looks a bit different, you’ll find your rhythm with us.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your process for preparing accurate quotations and proforma invoices, especially when working under tight deadlines or last-minute changes?
- Describe a time you had to juggle multiple administrative priorities at once, perhaps with overlapping event schedules. How did you stay organized and make sure nothing slipped through the cracks?
- What experience do you have working with vendors or suppliers in an event-driven setting? Can you share an example where your communication helped avoid or resolve a misunderstanding?
- How comfortable are you with basic finance tasks, such as tracking expenses and facilitating payments, and which tools or systems have you used in the past to manage these?
- Share an example of a tricky problem you encountered during the planning or execution phase of an event, and how you resolved it on the fly.
- When preparing invoices or managing financial records, how do you ensure accuracy and stay audit-ready?
- Tell us about a time you were the main point of contact handling an urgent client or supplier request. How did you keep things professional and productive under pressure?
- In what ways do you typically contribute to a small team’s morale or workflow, especially when things get hectic?
- How do you handle situations where you’re asked to take ownership of a task with limited instructions or supervision?
- Have you had experience onboarding or mentoring new team members, particularly during busy seasons? What approach did you take?
- If a colleague needs support during a high-stakes deadline but you’re also swamped, how do you prioritize and communicate your availability?
- Our team values input and initiative from everyone, whether it’s suggesting a process tweak or a creative idea for an event—can you think of a time your suggestion made a positive impact at work?
- What appeals to you about working in a close-knit, flexible environment where roles often overlap and every day may bring new challenges?
- How do you like to unwind or contribute to team culture when the work winds down, especially in a setting where collaboration and camaraderie are encouraged?