About the Role: Responsibilities, Skills, and Requirements
Introduction
Ever noticed how the right person at reception can turn even a chaotic morning into a warm welcome? That’s exactly what we’re looking for—a Receptionist who isn’t just a gatekeeper, but a genuine ambassador for our office here in Barsha, Dubai. If you enjoy meeting new faces, solving small puzzles (scheduling snafus, anyone?), and bringing a sense of calm to busy days, you might be a perfect fit. With visa, accommodation, and transport all sorted for you, this might be the fresh start you’ve been waiting for.
About the Company
We’re a growing team that believes the little things make a big difference, especially in hospitality and service. We’ve created an environment where everyone—from management to new hires—chips in and celebrates wins together. Our office hums with a friendly, multicultural vibe and you’ll often find team members sharing a laugh over morning karak or exchanging stories from their day. When we say we care about our people, we mean it; you’ll feel it from your very first day.
What You’ll Be Doing
- Greeting visitors and clients with warmth—your smile sets the tone for their whole experience
- Answering phone calls and handling inquiries, from the routine to the (occasionally) quirky
- Managing appointment schedules and helping keep the office calendar in sync
- Assisting with basic administrative tasks like document preparation, mail sorting, and filing
- Ensuring the reception area is always tidy and welcoming—a little attention here goes a long way
- Supporting team members with ad-hoc admin needs, because we all help each other out
- Coordinating with security for visitor pass issuance and office access
- Handling courier deliveries and internal communication efficiently
What You’ll Bring
- A friendly, approachable personality—people feel comfortable around you right away
- Professional communication skills in English (other languages are a bonus!)
- Confident with Microsoft Office (Word, Excel, Outlook) and general office equipment
- Well-groomed appearance with a positive, can-do attitude
- Previous experience in a receptionist or front desk role is helpful, but not essential
- Comfort working with an international team in a fast-moving office environment
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Visa, accommodation, and daily transport all arranged—so you can focus on your job, not logistics
- Friendly, supportive colleagues who treat each other like family
- Regular team lunches, birthday shout-outs, and festive celebrations
- Opportunities to learn new skills and grow within the company
- A workspace in Barsha, one of Dubai’s most vibrant and accessible neighborhoods
- Equal opportunity for male and female applicants—what matters is your enthusiasm and dedication
We want you to feel at home here—from your very first handshake to every “good morning” that follows. Join us and help turn everyday interactions into moments that make people feel welcome and valued.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you describe how you would greet a first-time visitor to our office to ensure they feel welcome and at ease?
- Share an experience where you managed a particularly busy reception area. How did you stay organized and calm under pressure?
- What steps would you take if multiple calls, scheduled visitors, and a courier delivery arrived at once? Walk us through your approach.
- How comfortable are you with Microsoft Office tools like Outlook and Excel, especially for managing calendars and appointment scheduling?
- Tell us about a time when you handled a quirky or challenging inquiry, either in person or over the phone. What was your approach?
- In your previous roles, how did you ensure that documents and mail were sorted and handled efficiently and securely?
- Imagine you notice that the reception area is becoming untidy during a long, busy morning. How would you prioritize keeping it presentable while managing your other tasks?
- How do you support team members with last-minute or unexpected admin requests? Can you give an example of a time you went above and beyond?
- Describe a situation where you had to coordinate with building security or manage visitor passes. What did you learn from that experience?
- Our office has a multicultural team and values warmth and inclusivity. How do you adapt your communication style when interacting with colleagues from different backgrounds?
- What excites you about working in an environment that values teamwork, regular celebrations, and shared successes?
- How would your previous coworkers or supervisors describe your attitude and approach to work?
- Our company arranges accommodation and transport for staff. How do you make the most of these benefits when adjusting to a new city and workplace?
- If you feel overwhelmed or uncertain in a new environment, what strategies help you stay positive and proactive?