About the Role: Responsibilities, Skills, and Requirements
Ever found yourself thriving in the middle of a busy office, balancing numbers and details with equal parts precision and calm? At Baity Contracting & General Maintenance, we’re looking for an Accounting Assistant / Administrative Assistant who enjoys making the gears turn smoothly behind the scenes. This role isn’t just about paperwork — it’s about being the reliable right-hand, ensuring each day runs just a little bit better than the last. If you enjoy variety (and the occasional challenge), you might fit right in with our growing team in Baniyas West 4, Abu Dhabi.
About the Company
From our headquarters in Baniyas West, Baity Contracting & General Maintenance has built a reputation for getting things done — the right way, every time. We’re proud of our solid track record across Abu Dhabi, but even prouder of the team spirit that keeps us moving forward. Ours is a tight-knit, multicultural crew; birthdays are somehow always celebrated, and there’s no shortage of good coffee or friendly help when you hit a snag. We value clear communication, trust, and a sense of humor — after all, it helps when the deadlines get tight!
What You’ll Be Doing
- Managing day-to-day accounting entries and financial records, keeping everything organized and up-to-date.
- Supporting our admin team with correspondence (you’ll be the first line of communication for suppliers and internal teams).
- Drafting, reviewing, and processing invoices, purchase orders, and expense reports using SAP Ariba.
- Assisting with documentation, from filing digital records to maintaining checklists for compliance purposes.
- Organizing meetings, preparing agendas, and sometimes even wrangling the snacks—just keeping things running smoothly!
- Liaising with vendors and contractors to confirm orders and resolve questions promptly.
- Pitching in, whether it’s updating internal spreadsheets or brainstorming better ways to handle office logistics.
What You’ll Bring
Must-Haves:
- At least 2 years of hands-on experience in contracting, administration, or accounting (bonus points if you’ve juggled a bit of everything).
- Confident, clear English communication skills — written as well as spoken.
- Day-to-day know-how with SAP Ariba or a similar procurement and accounting system.
- Strong attention to organization; you love turning chaos into order.
- Comfort handling correspondence and documentation with a professional touch.
Nice-to-Haves:
- Experience in the contracting or general maintenance field.
- Familiarity with office management tools (MS Office, cloud storage, collaborative docs, etc.).
- An eye for finding process improvements or suggesting workflow tweaks.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary, always paid on time.
- Opportunities to develop your skills as our company grows — we promote from within wherever possible.
- Supportive team environment (we mean it: your success is our win).
- Regular social events, from shared meals to casual catch-ups.
- Modern office with everything you need — and yes, flexible coffee breaks.
- Convenient location in Baniyas West 4, Abu Dhabi, with a team that feels like family.
We believe work should feel purposeful — but it’s even better when you genuinely enjoy your team and surroundings. If that sounds good, we can’t wait to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience working with accounting software like SAP Ariba, and how you’ve used it for processing invoices or purchase orders?
- Describe a time you managed multiple streams of correspondence or documentation under tight deadlines. How did you stay organized and ensure accuracy?
- How do you approach maintaining up-to-date and accurate financial records? Are there specific methods or checklists you rely on?
- Tell us about a situation where you identified an inefficiency in an office process — what steps did you take to improve things?
- What strategies do you use when liaising with vendors or contractors to resolve issues or confirm important details?
- Have you ever had to prepare meeting agendas or coordinate office logistics on short notice? How did you handle competing priorities?
- Give an example of a time your clear communication helped prevent a misunderstanding between team members or with a supplier.
- Describe a scenario in which you had to adapt to sudden changes or unexpected challenges in your daily responsibilities.
- How do you stay motivated during “busy season” or when tasks become repetitive?
- Our team culture values both professionalism and humor. How do you strike that balance when interacting with colleagues and clients alike?
- When you join a new team, how do you go about building trust and ensuring smooth collaboration?
- What role do you think administrative staff play in fostering a positive and supportive work environment?
- How would you handle accidentally discovering a small error in a financial record that’s already been processed? What’s your next step?