About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking to kick-start your career in Dubai’s vibrant business hub? We’re searching for an energetic Admin Assistant/Receptionist to join our growing team in Business Bay. Whether you’re just starting out or bringing some experience to the table, this role offers a front-row seat to fast-paced office life—and a great stepping stone if you’re aiming to build a career in administration. If you’re inside the UAE and ready to start immediately, this could be your next adventure.
About the Company
We’re a diverse and close-knit recruitment agency that prides itself on matching talent with their dream roles across Dubai. Our team is a lively blend of nationalities and backgrounds—no two days (or cultural lunches) are ever the same. We're all about collaboration, open communication, and a genuine desire to help our candidates and clients succeed. And yes, in our office, coffee breaks are taken quite seriously!
What You’ll Be Doing
- Greeting clients and candidates with a genuine smile and ensuring everyone feels welcome
- Handling incoming calls, emails, and messages promptly—no detail or request is too small
- Managing daily office operations like mail distribution, schedules, and supply inventories
- Supporting recruiters with appointment scheduling and document preparation
- Keeping the reception and meeting areas tidy (we value first impressions)
- Assisting in new employee onboarding paperwork and basic HR admin
- Helping to organize small team events—birthdays don’t go uncelebrated here!
What You’ll Bring
- Friendly, professional attitude—someone who enjoys helping others
- Good command of spoken and written English (extra languages are a bonus)
- Basic computer skills (think Word, Excel, email-handling)
- Organization skills and attention to detail—even under a bit of office buzz
- Willingness to learn new things quickly (we’ll show you the ropes!)
- Nice-to-haves: Previous experience in an admin or receptionist role, confident phone manner, and any knowledge of office gadgets or booking systems
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Free visa processing, accommodation, and medical insurance—big cost savings for you
- Salary between AED 2500 – AED 4000, depending on your experience
- Multicultural and welcoming team (you’ll feel it on day one)
- Room to learn, grow, and take on new responsibilities
- Central Business Bay location—close to everything
- Immediate start: why wait to move your career forward?
Our goal is to make work feel rewarding, not just another daily grind. If you enjoy variety, people, and a positive team vibe, you’ll fit right in.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you share a time when you managed a busy reception area or juggled multiple administrative tasks at once? How did you prioritize?
- In this role, you’ll be handling incoming calls and emails from both clients and candidates. How do you ensure all communication is handled promptly and professionally?
- Walk us through your process for scheduling appointments and preparing documents for a team. What tools or systems have you used in the past, if any?
- How comfortable are you using Microsoft Word, Excel, and general email applications? Can you give examples of tasks you’ve completed with these programs?
- Sometimes, tasks like supply inventories or tidying up the meeting rooms may seem repetitive. How do you stay motivated with routine responsibilities?
- What steps would you take if a client arrived unexpectedly and the recruiter they’re meeting with was running late?
- Describe a time when you helped organize a small team event or handled office celebrations. What was your approach, and how did you make it a success?
- Our team is multicultural and values open communication. How do you adapt your communication style when working with people from different backgrounds?
- If multiple team members needed your help at the same time, how would you decide what to tackle first?
- Tell us about a time you learned a new system or process on the job. How did you get up to speed?
- What does a “great first impression” mean to you when greeting visitors to the office?
- We sometimes ask our team to jump in and help with basic HR admin, like onboarding paperwork. How would you ensure confidentiality and accuracy with sensitive information?
- Why do you think you’d be a good fit for our lively, collaborative office culture?