About the Role: Responsibilities, Skills, and Requirements
Ready for Your Next Administrative Adventure in Dubai?
If you find satisfaction in keeping an office running like a well-oiled machine and thrive on creating structure amidst daily hustle, this Admin Assistant role with our team in Business Bay could be your perfect next move. Here, you'll do more than check boxes and answer phones — you'll be the go-to person ensuring everything flows smoothly behind the scenes, right at the vibrant heart of Dubai’s business district. Sound like your kind of challenge?
About Us
We’re a dynamic, fast-paced company with a collaborative spirit and a shared commitment to growth — for the business and for every team member. Our office sits overlooking the water in Business Bay, a spot that manages to feel both energizing and surprisingly laid-back. Team lunches, brainstorming sessions over coffee, and celebrating milestones together (big and small) are all part of our daily routine. We value initiative, reliability, and a sense of humor — especially when things get busy.
What You’ll Be Doing
- Coordinating day-to-day office operations: from scheduling meetings to handling correspondence with a smile
- Maintaining and organizing both physical and digital filing systems so nothing ever goes missing
- Welcoming visitors, assisting colleagues, and making sure everyone feels at home in the office
- Supporting HR processes, including documentation for visas and onboarding new staff
- Handling expense reports, petty cash, and basic bookkeeping with an eagle eye for detail
- Working closely with vendors, suppliers, and building management — you’ll often be our “face” to partners
- Pitching in at company events, team activities, and the occasional birthday surprise
- Helping out wherever needed; flexibility is key here, and no two days look quite the same
What You’ll Bring
Must-Haves:
- Currently living in the UAE (we’re unable to support relocation at this time)
- At least 1 year’s experience as an Admin Assistant or in a closely related support role
- Confident spoken and written English; extra points for Arabic or other languages
- Clear, organized approach to multi-tasking — juggling priorities is second nature to you
- Comfortable with MS Office and basic office tech (printer jams don’t scare you)
- Respect for confidentiality and a genuinely helpful, reliable attitude
Nice-to-Haves:
- Experience supporting teams in fast-moving, multicultural environments
- Familiarity with UAE employment and visa documentation processes
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary: AED 5,500 per month, always paid on time
- Two-year residency permit and a renewable employment contract
- Comprehensive health insurance to help you take care of yourself
- Additional benefits — let’s chat about the details when we meet!
- Supportive, close-knit team where your contributions get noticed and appreciated
- Bright, modern office in one of Dubai’s most exciting districts — easy access and tons of lunch spots
- Opportunities for professional growth, learning, and taking on new challenges
We’re a company where people stick around because they feel respected, supported, and part of something bigger. If you’re ready to bring your skills to an environment that values initiative and honesty, we can’t wait to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you typically prioritize tasks when managing multiple requests throughout a busy workday?
- Describe your experience with handling expense reports and basic bookkeeping — which tools or methods have you found most effective?
- Have you previously managed the onboarding process for new hires, and what steps do you take to ensure everything runs smoothly?
- In your past roles, how have you maintained accurate and easily accessible filing systems, both physically and digitally?
- Can you share a time when you had to coordinate with vendors or building management to resolve an urgent issue? What was your approach?
- How comfortable are you with preparing and handling UAE employment or visa documentation? What challenges have you encountered, if any?
- Tell us about a moment when you spotted an opportunity to streamline a process in your office. What did you do and what was the outcome?
- Working in a multicultural, fast-paced environment can be both exciting and demanding — how do you make sure you communicate effectively with colleagues from different backgrounds?
- Describe a situation when you had to help a visitor or team member feel welcome in an unfamiliar setting. What specific actions did you take?
- How do you handle confidential information, especially when dealing with sensitive HR or financial documents?
- When technology doesn’t cooperate — say, a printer jams just before an important meeting — how do you respond?
- Our team enjoys celebrating little wins together. What’s your favorite way to contribute to a positive, supportive office culture?
- Have you ever been faced with an unexpected responsibility or a last-minute request? How did you adapt to get things done?
- Why does working as an Admin Assistant in a vibrant area like Business Bay appeal to you?