About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking for an opportunity to put your organizational talents to good use? Our Abu Dhabi head office is searching for a detail-oriented female Administrative Assistant to help keep our fast-paced workspace running smoothly. If you have a knack for keeping things in order and enjoy being the go-to person for day-to-day team needs, you might just be the teammate we’ve been hoping to find. (Bonus points if you find satisfaction in ticking off your to-do list by lunchtime!)
About the Company
We’re proud to be one of Abu Dhabi’s trusted names in restaurant and kitchen equipment — but beyond the catalogs and stainless steel, our company buzzes with energy and collaboration. Our team’s a lively mix of foodies, logistics pros, and problem-solvers, all working together to serve some of the region’s best-known hospitality brands. Here, you’ll hear laughter around the coffee machine, find friendly debates over the best local shawarma spot, and discover that “organized chaos” is more than just a phrase — it’s our secret ingredient.
What You’ll Be Doing
- Keeping our head office humming by handling essential daily administrative tasks
- Thoughtfully organizing physical and digital files, so nothing important goes missing
- Communicating in clear, polite English with clients and suppliers (phone, email, and in-person)
- Scheduling meetings or calls — and making sure everyone’s in the right place at the right time
- Coordinating orders, deliveries, or service requests between departments and with our partners
- Following up on action items so deadlines don’t slip through the cracks
- Pitching in wherever you see a gap — whether it’s prepping a spreadsheet or helping the team plan a celebration
What You’ll Bring
- Good English communication skills, written and spoken (you’ll use both every day)
- A knack for organization — you notice the little things others might miss
- Positive, can-do attitude and willingness to help out wherever needed
- Comfort with basic office software (think: Word, Excel, email)
- Professional demeanor, especially when interacting with clients and suppliers
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Supportive, team-oriented culture — we truly have each other’s backs
- Central Abu Dhabi location, close to amenities and public transportation
- Opportunity to learn about a unique industry (kitchen equipment is more interesting than you think!)
- Regular working hours — so your evenings are your own
- Occasional team lunches and informal celebrations
- Room to grow as our company expands
If you thrive on bringing order to a bustling environment and enjoy working in a friendly, collaborative setting, you’ll feel right at home with us.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you typically organize digital and physical files to ensure nothing gets misplaced?
- Tell us about a time you had to coordinate schedules for a group—how did you keep everyone informed and ensure meetings ran smoothly?
- How comfortable are you with using Microsoft Word and Excel for daily office tasks? Can you share an example of how you’ve used these tools to streamline your work?
- Imagine you’re following up on a delivery that’s been delayed—how would you communicate with both the client and the supplier to resolve the issue efficiently and professionally?
- What strategies do you use to manage multiple deadlines at once, especially in a fast-paced office?
- When you don’t have clear instructions, how do you decide what to do next or which tasks to prioritize?
- Describe a situation when you noticed a gap in the office routine and stepped in to help. What did you do, and what was the outcome?
- How do you handle unexpected changes or “organized chaos” during a busy workday?
- Can you give an example of a time you needed to be especially detail-oriented? How did that attention to detail help your team?
- Working in a lively, collaborative setting is important here. How do you contribute to a positive team environment?
- Tell us about a moment when you had to communicate a tough message to a client or colleague. How did you ensure your message was both clear and polite?
- Our company values a positive, can-do attitude. How do you keep your spirits up and motivate others during challenging periods?
- What excites you about working in the restaurant and kitchen equipment industry, and how do you see yourself learning and growing with us?