About the Role: Responsibilities, Skills, and Requirements
Ever wondered what it’s like to be the organizational heartbeat of a bustling Dubai office? As our new Administrative Assistant based in Deira, you’ll be at the core of everything that keeps our team moving. Every day will bring a new challenge—from organizing vital paperwork to nurturing the behind-the-scenes rhythms that help our business grow. If you’re someone who finds satisfaction in structure and thrives off ticking things off a well-planned list, you just might feel right at home here.
About the Company
We’re a diverse, fast-paced recruitment agency right in the nerve center of Deira. Our office is a lively crossroads where talent, ambition, and innovation meet. The team here loves their morning coffee rituals almost as much as their Friday team catch-ups. Growth isn’t just a buzzword for us—we truly celebrate internal promotions and believe in supporting each other every step of the way. You’ll find that no two days are the same, and your contributions will always be noticed (and appreciated!).
What You’ll Be Doing
- Greeting visitors and fielding calls — you’ll be the first point of contact for people (and their first impression of us!)
- Coordinating and organizing daily office schedules; yes, you'll finally put those calendar skills to excellent use.
- Managing a variety of documents—preparing, filing, and maintaining accurate records is all in a day’s work.
- Supporting HR tasks ranging from onboarding new hires to handling employee records.
- Ensuring office supplies are always well-stocked (nobody likes running out of coffee or printer paper).
- Liaising between internal teams and external partners, making sure communication flows smoothly.
- Tackling ad-hoc projects when they pop up—you’re the kind of person who knows that “miscellaneous” is often code for “interesting.”
What You’ll Bring
Must-Haves:
- Previous experience as an admin assistant, receptionist, or similar support role.
- Strong command of MS Office (Word, Excel, Outlook, and the occasional PowerPoint).
- Confident communication skills, both verbal and written.
- A knack for organization and juggling multiple tasks without breaking a sweat.
- Visa eligibility to work in the UAE.
Nice-to-Haves:
- Experience working in recruitment or HR environments.
- Knowledge of office management systems or cloud-based tools.
- Comfort with a multicultural, fast-evolving team.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary range of AED3500 - 5000, based on experience and skills.
- Company-sponsored visa and comprehensive medical insurance—peace of mind for you and your loved ones.
- Annual paid leave (yes, those long weekends are real).
- Access to ongoing training and clear pathways for career advancement—we root for our own.
- A friendly, close-knit team who genuinely values support and collaboration.
- Central Deira location that puts you close to all kinds of city amenities.
At our company, you’re never “just” an assistant—you’re the glue that holds the team together, and we make sure you feel like it. If you get a kick out of making life run smoothly, we think you’ll feel right at home. (Note: a standard application fee applies as part of our recruitment process.)
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Tell us about a time you organized or managed multiple schedules at once—how did you keep everything running smoothly without letting anything slip through the cracks?
- What strategies do you use to ensure important documents are always accurately prepared, filed, and easily retrievable?
- Can you share your experience with MS Office applications—specifically, how have you used Word, Excel, or Outlook to streamline administrative tasks in past roles?
- Walk us through your process for greeting visitors and fielding calls. How do you make sure every interaction leaves a positive impression?
- Have you ever supported HR functions like onboarding or maintaining employee records? What steps did you take to make those processes smooth for everyone involved?
- Imagine you notice low office supplies during a particularly busy week. How would you balance urgent supply runs with your other daily responsibilities?
- Describe a situation in which you had to coordinate with both internal colleagues and external partners to resolve an issue or complete a project. How did you handle any miscommunications?
- How do you prioritize your tasks when you’re faced with sudden, miscellaneous projects alongside your regular duties?
- Give an example of a time you suggested or implemented a new office tool or management system. What led you to the recommendation, and what was the outcome?
- This role thrives on variety and fast-paced changes. How do you stay adaptable when priorities or deadlines shift unexpectedly?
- Our team is made up of people from many different backgrounds and cultures. How do you approach building positive working relationships in a multicultural environment?
- What does “support and collaboration” mean to you in a work setting, and how do you contribute to building that spirit within a team?
- How do you stay motivated when handling repetitive or behind-the-scenes administrative work?
- We value promotion from within and ongoing learning. How do you approach personal growth or seeking out new skills in your current role?