About the Role: Responsibilities, Skills, and Requirements
Ever catch yourself noticing when every file is in its right place — and feeling pure satisfaction? As our next Document Controller in Al Quoz, Dubai, you won’t just tidy up information; you’ll become the backbone of our document flow, making sure the right people find the right files, every time. If clear processes, smooth systems, and a dash of order make your day, this spot might have your name on it. In a fast-paced business landscape like Dubai’s, this role matters more than ever.
About the Company
We’re not just another office in Al Quoz — though, yes, our coffee machine is excellent, and the team’s lunchtime recommendations never disappoint. Our culture? Think collaborative, quietly ambitious, and big on accountability. Every project here depends not just on great ideas, but on reliable structure, which means document control sits right at the heart of what we do. We’re growing, we value initiative, and we genuinely appreciate colleagues who keep things running smoothly behind the scenes. If you enjoy clear expectations but like a bit of flexibility in your day, you’ll fit right in.
What You’ll Be Doing
- Taking charge of the daily inflow and outflow of documents — both digital and physical — and making sure nothing gets lost or misfiled.
- Setting up, organizing, and maintaining our document management systems so they work for everyone (and yes, sometimes that means troubleshooting a stubborn file).
- Monitoring document revisions, updating logs, and issuing reminders to keep teams on track for deadlines.
- Coordinating with different departments to ensure all project documents are current and compliant with internal standards.
- Preparing, formatting, and distributing controlled documents to the right people — sometimes under real deadlines (but with plenty of support).
- Conducting regular audits of documents and filing systems, flagging discrepancies, and helping fix them.
- Keeping a professional and approachable attitude, especially when helping colleagues navigate formats, folders, and retrieval.
What You’ll Bring (Qualifications)
Must-Haves:
- Currently based inside the UAE and available for a local interview.
- Experience with document control (either in a similar role or as an administrative champion).
- Strong working knowledge of MS Office applications and mainstream document management systems.
- High attention to detail — you often catch things others might miss.
- Solid organizational skills and the ability to prioritize tasks as things get busy.
- Professional attitude, both in person and over email or phone.
Nice-to-Haves:
- Previous work in construction, engineering, or similar industries where document control is central.
- Familiarity with ISO standards or regulatory filing requirements.
- Working knowledge of Arabic.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary between AED4000 and 7000, depending on experience.
- Standard benefits per UAE labor law (medical insurance, annual leave, etc.).
- Supportive and approachable management team — you’ll never feel like a cog in a machine.
- Convenient Al Quoz location, close to metro and plenty of lunch options.
- Friendly team culture — people do look out for one another.
- Opportunities to expand your skills in a stable, growing company.
We get that document control isn’t always about grandeur — but it is about the kind of quiet, steady impact that truly holds a team together. If you’re seeking respect for your organizational superpowers (and a real sense of belonging at work), we hope you’ll consider joining us.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your process for setting up and maintaining an efficient document management system, especially in a fast-moving environment?
- How have you handled a situation where a critical document was misplaced or lost? What steps did you take to resolve the issue?
- Describe your experience with MS Office and any document control platforms you’ve used—do you have a preferred system or method for keeping files organized?
- Tell us about a time when you had to coordinate document revisions between multiple departments. How did you ensure everyone was working off the most current version?
- In your previous roles, how have you balanced the need for meticulous accuracy with pressing deadlines and multiple requests?
- What steps do you take when conducting audits of document filing systems? How do you flag and address discrepancies?
- Give an example of when you had to explain document control protocols or help a less tech-savvy colleague locate a file—how did you approach it?
- How do you typically prioritize your workload when several urgent document requests come in at once?
- Our team values both accountability and initiative. Can you share a situation where you took ownership of a process and improved it without being asked?
- How do you maintain professionalism, especially when under pressure and communicating with colleagues in person and over email?
- If you haven’t worked in construction or engineering before, how would you tackle learning industry-specific requirements for document control?
- What motivates you to keep things consistently organized, even when others might not notice the details?
- We pride ourselves on a friendly, supportive work culture. What kind of team environment helps you do your best work?
- Describe how you’ve contributed to building organization and structure within a team, even outside formal document control duties.