About the Role: Responsibilities, Skills, and Requirements
Ever found yourself at the heart of a team, keeping things running smoothly while others wonder how you do it? Here’s your chance to shine in a place where your organizational superpowers truly matter. We’re on the lookout for an Administrative Assistant to join our real estate office right here in Khalifa City A, Abu Dhabi. If you’re ready to step into a supportive, fast-paced environment where your hard work helps set the pace for success, we’d love to meet you.
About the Company
We’re a growing real estate team with our roots firmly planted in the heart of Khalifa City A. Around here, teamwork isn’t just a buzzword — it’s our daily reality. From coffee runs that turn into brainstorming sessions to Friday afternoons swapping stories, we genuinely care about supporting each other (and squeezing a little fun into the workday). We believe that efficient, friendly admin support is what keeps our ambitions on track, and we’re excited to welcome someone who feels right at home in our dynamic office.
What You’ll Be Doing
- Managing daily office operations so everything runs like clockwork (think calendars, calls, and paperwork)
- Welcoming clients and visitors with a friendly face and helpful attitude
- Keeping contact with agents, tenants, and property owners — answering questions, routing requests, and following up promptly
- Assisting with document preparation, filing, scanning, and maintaining digital records
- Supporting basic accounting tasks, like invoice preparation and expense tracking
- Coordinating appointments and viewings, ensuring everyone’s schedules are up to date
- Handling incoming emails, phone calls, and messages — you’ll often be the first point of contact
- Helping make the office environment positive and productive, whether that means ordering supplies or organizing team lunches
What You’ll Bring
Must-Haves:
- At least 1 year of experience in an administrative or office support role (ideally in real estate or a similar field)
- Currently located inside the UAE
- Filipino nationality
- Confident communication skills in English; friendly, clear, and professional
- Comfort with MS Office and basic computer tasks (Word, Excel, email, etc.)
- Friendly attitude, keen attention to detail, and a knack for staying organized even when it’s busy
Nice-to-Haves:
- Previous experience in a real estate office
- Experience using property management software or CRM systems
- Able to speak multiple languages (always a plus in our diverse city!)
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive monthly salary (AED 2000 – 3000, depending on experience)
- Free company-sponsored visa and accommodation (that’s one less thing to worry about!)
- Annual paid vacation for a well-deserved break every year
- Supportive team culture where colleagues celebrate wins together
- Growth opportunities — as we expand, so can your role and responsibilities
- Convenient Khalifa City A location, easy to access and close to amenities
We pride ourselves on creating a welcoming atmosphere where talent is recognized and hard work pays off — both inside and outside the office. If you’re ready to put your organizational talents to good use and take your administrative career to the next level, we hope you’ll join us!
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through a recent experience where you managed office operations or scheduling in a busy environment? What tools or methods did you use to stay organized?
- How would you handle a situation where two agents need to book overlapping times in the meeting room — how do you prioritize and communicate changes?
- Tell us about your experience preparing and maintaining digital records or documents. Are you comfortable using MS Office, and what’s your approach to maintaining accuracy?
- Have you previously managed incoming calls and emails as the first point of contact? What strategies do you use to ensure professionalism and friendliness with every interaction?
- If you’ve worked with property management software or CRM systems before, which ones have you used and how confident are you in navigating them?
- Describe your process for tracking invoices or expenses. What do you do to minimize errors and keep everything organized for basic accounting tasks?
- Picture a time when a client or visitor was frustrated or upset when entering the office. How did you handle the situation and turn it around?
- How do you prioritize tasks when you’re juggling multiple deadlines, requests from agents, and client appointments all at once?
- Tell us about a time when your keen attention to detail helped catch a mistake before it became a bigger problem.
- Our team enjoys brainstorming together and pitching in where needed, even for things outside official job descriptions. Can you share an example of when you took the initiative to help your team?
- What do you enjoy most about working in a supportive, team-oriented office? How do you contribute to a positive work environment for others?
- In a multicultural environment like Abu Dhabi, have you ever worked with people from diverse backgrounds? What did you do to ensure effective communication?
- Why do you think administrative support is so important in a real estate office, and how do you see your role contributing to the team’s overall success?