About the Role: Responsibilities, Skills, and Requirements
Introduction
Do you thrive on keeping things organized even when the pace picks up and the paperwork piles high? We’re looking for a Document Controller (Scaffolding) who feels right at home in the heart of project operations. Based in Mussafah, Abu Dhabi, this is an immediate opportunity for someone eager to own the details—from tracking materials, to liaising with customers, to making sure every document lands perfectly where it belongs. If you’re keen to roll up your sleeves and see the real impact of your work, this could be exactly the right step for you.
About the Company
Here, scaffolding isn’t just about steel and safety—it’s about people working together to deliver on time (and often with a smile). Our team operates out of Mussafah, supporting construction projects big and small all across Abu Dhabi. You’ll find us sharing quick chai breaks, troubleshooting in real time, and celebrating successful deliveries together. You won’t get lost in the shuffle; your voice will matter, and “helping out” goes both ways. Things move fast here, so we value adaptability, clear communication, and a good sense of humor.
What You’ll Be Doing
- Handling all incoming and outgoing documentation for scaffolding materials—every checklist, invoice, and delivery slip gets your expert attention.
- Keeping meticulous stock registers up to date, so the team always knows what’s on hand and what’s on the way.
- Issuing, recording, and filing delivery notes for each transaction so nothing slips through the cracks.
- Coordinating with customers: answering questions, clarifying orders, and occasionally just chasing down a missing signature.
- Supporting the accounts department with documentation that keeps billing and reporting smooth.
- Maintaining a well-organized physical and digital filing system (your knack for neatness will shine here).
What You’ll Bring
Must-Haves:
- Proficiency in MS Office (Word, Excel, and Outlook especially—you’ll be living in spreadsheets).
- Practice with documentation, filing, and inventory control—ideally in construction or a related industry.
- Clear communication skills in English and a knack for building rapport with customers and colleagues.
- Currently in the UAE with a valid visa.
- Ready to join immediately.
Nice-to-Haves:
- Previous experience in scaffolding or logistics documentation.
- Familiarity with basic accounting or ERP systems.
- Good judgment when juggling competing priorities or resolving small hiccups on the fly.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive, dependable salary (AED 2,000–2,500 based on your experience).
- Full-time, stable work—no waiting games or seasonal lulls.
- Join a supportive team where everyone gets to know your name (and probably your favorite lunch order).
- Plenty of opportunities to learn on the job and get involved across departments.
- A direct role in delivery: your well-kept records keep construction moving on schedule.
There’s real pride in seeing a project come together—and knowing you played a key role behind the scenes. If you relish a sense of order, a dash of daily variety, and a chance to make yourself indispensable, this might just be the right fit.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience managing documentation and stock registers, particularly in fast-paced environments like construction or logistics?
- How do you ensure accuracy and up-to-date information when tracking incoming and outgoing scaffolding materials?
- What’s your approach to organizing both physical and digital files—how do you keep everything accessible, especially when paperwork starts to pile up?
- Describe a time you spotted a discrepancy in inventory records or delivery documentation. How did you handle it?
- Which MS Office tools do you use most often for documentation and record-keeping, and can you give an example of a spreadsheet you’ve set up from scratch?
- Have you ever supported an accounts team with billing or reporting? What documentation were you responsible for providing?
- Tell us about a situation where a customer was missing some paperwork or had a question about their order. How did you handle the interaction?
- Our team sometimes deals with last-minute changes or urgent requests. How do you prioritize and stay calm when deadlines and details stack up?
- What strategies do you use to build good working relationships with both colleagues and customers, especially when everyone’s busy?
- Can you share an example of how you’ve adapted quickly to a new process, system, or unexpected task at work?
- How do you keep yourself motivated and organized when dealing with routine or repetitive documentation tasks?
- What excites you about joining a close-knit team where you’ll be involved in multiple aspects of the operation, beyond just paperwork?
- This role values adaptability and a sense of humor. Can you tell us about a time you brought a positive attitude to a challenging or high-pressure situation?