About the Role: Responsibilities, Skills, and Requirements
Join Us as a Document Control Secretary (Female)
Ever found yourself the person who can spot a missing file from a mile away, and secretly enjoy keeping things organized? If so, you might be just who we're looking for at our thriving MEP (Mechanical, Electrical, and Plumbing) company in Dubai. We’re seeking a Document Control Secretary (female) who truly understands the art (and necessity) of order amidst a sea of blueprints, permits, and emails. If you enjoy a behind-the-scenes role that keeps the wheels turning smoothly — and have a knack for English communication and computer skills — keep reading.
About Our Company
Based in the heart of Dubai’s buzzing skyline, we’re the team behind some of the most ambitious engineering projects in the region. While we take our work—and safety—seriously, we’re equally proud of our genial office atmosphere, spontaneous lunch outings, and the way everyone pitches in during a tight deadline. At our company, you’ll find leadership that listens and colleagues who genuinely want to see you thrive. Fridays? We love a good team coffee and a recap (and sometimes a little friendly banter about the week’s biggest wins).
What You’ll Be Doing
- Maintaining, organizing, and updating project documents, drawings, and correspondence—digitally and physically.
- Handling all incoming and outgoing project emails quickly and with proper formatting.
- Supporting the team with document submission on various portals and to key project stakeholders.
- Serving as the primary point of contact for document control queries from engineers, supervisors, and clients.
- Keeping sensitive information confidential and up-to-date — because accuracy matters in every project!
- Assisting with general administrative duties, from arranging meetings to creating reports, as needed.
What You’ll Bring
Must-Haves:
- At least 3 years of hands-on experience in document control or as a secretary (preferably in construction or MEP).
- Professional-level English language skills, both written and spoken.
- Comfort and confidence with computer tasks, including MS Office Suite and email communication.
- Strong attention to detail—you don’t let things slip through the cracks.
- Positive attitude and a willingness to juggle priorities in a fast-paced environment.
Nice-to-Haves:
- Experience with construction management software or ERP systems.
- Prior work in the Dubai market or familiarity with local documentation standards.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary with room for growth as our company expands.
- Supportive team environment—where asking questions and learning is encouraged.
- Convenient office location in Dubai, close to public transportation.
- Regular team events (think lunches, celebrations, and yes, the occasional cake).
- Flexible policies for work-life balance — we know family and wellness come first.
Everyone here plays an important role, and attention to detail gets noticed and rewarded! If you’re looking for an opportunity to do meaningful work in a dynamic industry, we’d be excited to welcome you.
Electrical Subcontractor Opportunity – Major Dubai Tower Project
Are you an experienced electrical subcontractor looking to take your crew to new heights—literally? We have a fantastic opportunity to work under our banner for a flagship tower project right here in Dubai. If quality, safety, and timely delivery are your calling cards, let's chat and see how we can build something great together.
Contact us via WhatsApp to start the conversation and find out more about project details and requirements.
We’re actively looking for partners who share our commitment to excellence. If this sounds like your next big project, we’d love to hear from you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience managing physical and digital documents for multiple large engineering or construction projects?
- How have you ensured accuracy and consistency when handling sensitive project data or technical drawings?
- Describe a time when you had to prioritize competing document-related requests during a particularly busy period. How did you manage your workload?
- What strategies do you use to maintain confidentiality, especially when dealing with client contracts or proprietary information?
- Are you familiar with construction management software or ERP systems? If so, which ones, and how did you use them in your previous roles?
- How do you handle formatting official emails and correspondence to ensure professionalism and clarity?
- Can you give an example of supporting engineers or supervisors by providing timely document updates or reports?
- Tell us about a time you caught an error or prevented a document from being misplaced. What steps did you take, and what was the outcome?
- The environment here is known to be energetic and deadline-driven. How do you keep your composure and maintain focus when the pressure is on?
- Our team values open communication, especially when someone needs help. Can you share how you’ve contributed to a supportive office culture in the past?
- How do you adapt to new technologies or processes, especially when implementing them for better organization?
- What motivates you to stay organized and detail-oriented, even when handling repetitive tasks?
- How do you approach learning about new local documentation standards, particularly if you haven’t worked in Dubai before?
- In your view, what role does a Document Control Secretary play in contributing to the overall success of a project team?