About the Role: Responsibilities, Skills, and Requirements
Introduction
Are you the kind of person who thrives on keeping the wheels turning behind the scenes? If juggling paperwork, solving little challenges, and ensuring nothing falls through the cracks sounds like your perfect day, read on. We’re on the lookout for an experienced Office Administrator to join our team on Al Najda Street, Abu Dhabi. Here, your knack for organization and your background in Construction, Painting, and Decoration work won’t go unnoticed—all while working in a bustling office where each project feels different from the next.
About the Company
Picture a close-knit office where everyone knows your name—and your coffee order. We’re a fast-growing firm specializing in construction, painting, and decoration projects throughout Abu Dhabi. Our team values honesty, hard work, and a hearty sense of humor (you should see our group chats). Fridays sometimes bring spontaneous lunch outings, and we all pitch in to celebrate project wins together. We believe in rolling up our sleeves, sharing ideas openly, and making sure everyone leaves the week proud of what we’ve built (and painted).
What You’ll Be Doing
- Preparing, reviewing, and sending out accurate invoices and quotations for our ongoing projects—timeliness matters.
- Using QuickBooks to handle daily accounting, expense tracking, and reporting for management.
- Keeping our project documents organized—ensuring every contract, permit, and approval is where it should be (and easy to find).
- Coordinating with site teams and suppliers to make sure orders and deliveries run smoothly.
- Assisting with office duties like answering phones, welcoming visitors, and generally keeping the place humming.
- Supporting management with ad hoc admin tasks—sometimes you’ll be the go-to for a little of everything.
What You’ll Bring
Must-Haves:
- Prior experience in office administration for a construction, painting, or decoration company.
- Working knowledge of QuickBooks for invoicing and basic accounting.
- Strong organizational skills and attention to detail, especially with project paperwork.
- Able to draft and format professional quotations and correspondence in English.
- Holding your own visa with NOC, and already based in Abu Dhabi.
Nice-to-Haves:
- Familiarity with local government documentation or approval processes.
- Good spoken Arabic—not required, but helpful.
- Comfortable handling last-minute changes in a fast-paced setting.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive starting salary of AED2500/month, with room to grow.
- Day shifts so you can enjoy your evenings in Abu Dhabi City.
- Supportive team environment—questions are always welcome, and mentorship comes standard.
- Office located right in the heart of Al Najda Street, close to public transport and a great lunch scene.
- Room to take on more responsibility as you grow with us.
- Occasional team lunches and informal celebrations—because we know how to have fun too.
You’ll find that while the work is steady and occasionally challenging, it’s always rewarding. If you’re ready to be at the center of a dynamic, genuine team, we’d be excited to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience handling office administration tasks specifically within construction, painting, or decoration companies?
- How have you used QuickBooks in your previous roles for managing invoices, expenses, or general accounting? Can you provide some specific examples?
- When preparing project quotations or professional correspondence in English, what steps do you take to ensure accuracy and clarity?
- Describe your approach to keeping project documents—such as contracts, permits, and approvals—organized and easily accessible.
- Tell us about a time you had to coordinate between site teams, suppliers, and management to resolve an issue or avoid a delay. How did you handle it?
- If faced with a last-minute change—like an urgent delivery request or a sudden shift in project priorities—how do you prioritize and communicate the shift to the relevant people?
- Can you share an experience when you were the go-to person for unexpected tasks or challenges? How did you juggle competing requests?
- The environment here is fast-paced and every day brings something new. How do you ensure you stay organized and meet deadlines under these circumstances?
- We value clear, open communication. How do you keep colleagues and management updated on key tasks or pending items, especially during busy periods?
- Describe a time when you had to deal with an unfamiliar government document or approval process for a project. What steps did you take to navigate that situation?
- What motivates you to go above and beyond your basic job responsibilities, especially when the team needs extra support?
- Our team tends to celebrate wins together and values a good laugh. How do you contribute to a positive and supportive office culture?
- How comfortable are you welcoming visitors and handling front-office duties while balancing administrative work?
- Based on the job description, what excites you most about joining a team like ours in the construction and decoration field?