About the Role: Responsibilities, Skills, and Requirements
Ever wondered what keeps the wheels turning smoothly behind the scenes in a busy service company? As our new Office Assistant, you’ll be the heartbeat of our operations on Sheikh Zayed Road, Deira, making sure every document, cup of coffee, and small interaction helps our day run just a little bit better. This is an urgent hire — if you thrive on variety and like seeing the tangible impact of your work, you might just be the person we’re looking for.
About the Company
We’re a well-established service provider based in the heart of Dubai’s commercial action, right on Sheikh Zayed Road. Our team is a lively mix of go-getters and detail-lovers who believe work should feel purposeful and—even on the busiest days—a bit enjoyable. You’ll find us sharing a laugh over morning tea, but when it’s time to get things done, we’re all in. Our support services department is the backbone of the company; everyone knows your name here, and your contributions will never go unnoticed.
What You’ll Be Doing
- Handling the flow of documents — from copying and printing to scanning and organizing, you’ll keep paperwork moving efficiently
- Preparing documents for distribution: binding, folding, wrapping, and making sure everything looks sharp before it goes out
- Filing and archiving documents so they’re easy to find when needed (a little order goes a long way!)
- Distributing internal communications, documents, and notices to various departments with a friendly, professional touch
- Assisting with basic office hospitality: preparing and serving coffee/tea to staff and visitors (yes, those small moments matter)
- Supporting the corporate support services team in day-to-day office tasks as needed — you’ll never be short of variety
What You’ll Bring
Must-Haves:
- Prior experience in an office environment or a similar support role
- Strong attention to detail and a knack for keeping things organized
- Basic computer skills (printing, scanning, copying — nothing too fancy)
- Willingness to pitch in wherever needed and a positive, can-do attitude
- Good communication skills in English
Nice-to-Haves:
- Experience with document preparation (binding, folding, etc.)
- Familiarity with filing systems (digital or paper-based)
- A friendly, service-oriented approach with colleagues and guests
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary, paid monthly and always on time
- Friendly, close-knit team where you’ll be welcomed from day one
- Modern office in a central Dubai location, easily accessible by metro and bus
- Regular working hours with occasional flexibility if you need it
- Opportunities to learn new skills and grow within the company
- Tea, coffee, and laughter are always brewing in the break room
We believe in supporting each other and celebrating the small wins—because in our business, every detail and every person matters. If you’re ready to join a team where your work truly counts, we can’t wait to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience managing documents in a previous office or support role? What systems or methods did you use to keep paperwork organized?
- Describe a time when you had to prepare documents for a meeting or distribution. How did you ensure everything looked professional and was delivered on time?
- How comfortable are you with basic office equipment like printers, scanners, and copiers? Have you ever had to troubleshoot any minor issues with these tools?
- When it comes to filing and archiving, do you have a preferred method—paper-based, digital, or a mix of both? How do you keep track of where everything is stored?
- We value a friendly, professional approach when interacting with colleagues and visitors. Can you share an example of how you’ve helped create a welcoming office atmosphere in the past?
- Sometimes priorities shift quickly in a busy office. Tell us about a time when you had to adapt to new or unexpected tasks during your workday.
- Our Office Assistant role involves helping with hospitality, like serving coffee or tea. How do you handle these small but important moments to make people feel valued?
- Teamwork is big for us. Describe a situation where you pitched in to help a colleague or stepped outside your usual responsibilities for the good of the team.
- What strategies do you use to stay organized and ensure nothing gets overlooked, especially when you’re juggling several small tasks at once?
- How do you handle situations where you’re unsure about the correct process for a new task or request?
- We’re a close-knit team that enjoys sharing a laugh but also values professionalism. How do you balance being friendly and approachable with staying focused on your work?
- Our office can get quite busy. How do you manage stress or keep your energy up on hectic days?
- Why do you think you’d be a good fit for our team and this particular role? What excites you most about joining a company like ours?