About the Role: Responsibilities, Skills, and Requirements
Ever found yourself coordinating chaos with a smile, making the day run smoothly for everyone? If you’re an organized, communicative professional who thrives in a fast-paced environment, this could be your next great move. We’re seeking a Female Office Administrator to bring energy, structure, and a bit of personality to our busy catering team in Abu Dhabi. This is your chance to step into a key support role where your knack for communication and attention to detail won’t simply be appreciated — they’ll be essential to our daily success.
About the Company
Step into the world of a leading catering company built on tradition, taste, and teamwork. We’re more than just fantastic menus — we’re a diverse blend of food lovers, logistics pros, and customer champions who pride ourselves on making every event (from intimate gatherings to extravagant galas) memorable. Our office might buzz with activity, but there’s always room for a joke, shared midday snack, or friendly chat. We celebrate our wins over Friday team lunches, and we’re as serious about career development as we are about perfect presentation. If you’re seeking a place that believes strong teams are built one relationship at a time, you’ll fit right in.
What You’ll Be Doing
- Serve as the central point of contact for phone calls, visitors, and team queries — always with a professional, friendly touch.
- Coordinate daily schedules, appointments, and meetings — helping everyone stay one step ahead.
- Organize and maintain digital and paper filing systems, making document retrieval a breeze for the whole team.
- Prepare, format, and proofread documents, spreadsheets, and internal communications in both Arabic and English.
- Handle correspondence with clients, suppliers, and staff, ensuring every message is clear and courteous.
- Assist with office supply management, procurement, and basic inventory tracking so the cupboards are never bare.
- Support HR tasks such as scheduling interviews and helping onboard new joiners (with a welcoming smile, of course).
- Pitch in with any “no two days are the same” admin tasks that come your way — adaptability is key here!
What You’ll Bring
Must-Haves:
- Fluency in both Arabic and English, spoken and written — you’ll be switching between languages gracefully every day.
- Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook) — comfort with spreadsheets is a real plus.
- Demonstrated organizational skills and attention to detail — you love tidy files and well-planned schedules.
- Polished communication skills — whether you’re speaking with a colleague, customer, or supplier.
- A calm, solutions-focused attitude that shines through even during hectic moments.
Nice-to-Haves:
- Prior experience in hospitality, catering, or busy office environments.
- Familiarity with document management or simple accounting tools.
- A knack for juggling multiple priorities and making quick decisions.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Supportive team culture where collaboration and laughter are all in a day’s work.
- Regular company lunches and tastings (perk of being in catering — you’ll never go hungry!).
- Opportunity for on-the-job learning, skills training, and career advancement.
- Modern, welcoming office environment in Abu Dhabi.
- Flexible approach to team needs — we respect your work-life balance.
- Employee recognition programs and the occasional surprise celebration.
We work hard, support each other, and enjoy seeing the results of a job well done — and we’re always excited to welcome someone new who shares that spirit. If you’re ready to bring your skills and energy to a team that truly values them, let’s talk!
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience managing schedules and coordinating meetings in a busy office setting? How do you prioritize when multiple requests come at once?
- Tell us about a time you had to switch seamlessly between Arabic and English in written or verbal communication. What challenges did you face and how did you handle them?
- How comfortable are you using Microsoft Office tools, especially Excel and Outlook? Can you share an example of a spreadsheet or document you created that made a real difference at work?
- What steps do you take to maintain an organized filing system, both digitally and on paper? Are there tools or techniques you find most efficient?
- Have you ever managed basic procurement or inventory tasks before? How do you track supplies to ensure everything is available when the team needs it?
- Describe a situation where you had to help onboard a new colleague. What did you do to make their first days as smooth as possible?
- Our office environment can get quite fast-paced, especially around big events. Can you give an example of how you’ve kept calm and solutions-focused when things got hectic?
- If a client or supplier contacts you with an urgent, unexpected request, how do you decide what to do first and communicate with the team?
- Tell us about a time you had to balance several competing admin tasks with pressing deadlines. How did you organize your workload to ensure everything was completed on time?
- Collaboration is important here. How do you build good working relationships across different teams, and what do you think makes team communication effective?
- What motivates you in a role where each day brings new admin challenges, and how do you keep your energy and positivity up?
- Our team values open feedback and shared success. Can you describe a time you contributed to a positive team culture or supported a colleague during a challenging day?
- This role sometimes involves repetitive or routine tasks. How do you stay engaged and ensure consistent accuracy even with work that’s less varied?