About the Role: Responsibilities, Skills, and Requirements
Introduction
Searching for a career step where you’re more than just the friendly face at the door? Here’s your chance. We’re looking for a capable Office Secretary/Receptionist—someone who keeps things running smoothly and brings a personal touch to our daily operations in Muwailleh, Sharjah. If you thrive in an environment where your organizational skills matter, and you’re ready for stability (plus an early salary boost), this could be a great fit for you.
About the Company
We’re a close-knit team in Sharjah with an office that might feel more like a second home than a workplace. Here, being helpful isn’t just part of the job—it’s how we get things done, together. Our team values reliability, kindness, and the little details that make a big difference in a busy office. You’ll find managers who remember birthdays, coworkers who cheer each other on, and a rhythm that mixes daily routine with moments of laughter (often over good coffee).
What You’ll Be Doing
- Welcome visitors warmly and ensure they feel comfortable (our front desk really sets the tone for the day)
- Answer and route phone calls with professionalism and a helpful attitude
- Organize and maintain office records, documents, and files—paper and digital
- Assist with scheduling meetings, appointments, and calendar management
- Handle basic correspondence (emails, letters) and help prepare simple reports
- Keep the reception and waiting area tidy and presentable
- Support the team with day-to-day administrative tasks
- Collaborate with colleagues to make sure nothing falls through the cracks during busy periods
What You’ll Bring
Must-Haves:
- Female, Filipino nationality
- Previous experience as a receptionist or office secretary
- Proficient in MS Office (think Word, Excel, Outlook—you know the drill)
- Excellent communication skills, both spoken and written in English
- A friendly, approachable manner and a knack for making people feel at ease
- Currently on a visit/cancelled/transferred visa in the UAE
Nice-to-Haves:
- Prior experience working in Sharjah or the Muwailleh area
- Comfortable balancing multiple priorities without breaking a sweat
- Basic knowledge of additional office tools or languages is a plus
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Starting salary of AED 2,000, with an increment promised after just 6 months
- 2-year contract with the possibility of extension for those who make an impact
- Supportive, multicultural team that values what you bring to the table
- Office located conveniently in the heart of Muwailleh, Sharjah
- Room to grow with us—we notice hard work and reward it
- No late nights, and a focus on healthy work-life balance
We believe in creating a workplace where you can settle in, be yourself, and look forward to the day ahead. If you’re seeking an office role where your presence genuinely makes a difference, let’s talk.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through how you would greet visitors and make them feel comfortable when they arrive at the office?
- Tell me about a time you had to manage several phone calls and visitors at once. How did you keep things organized and professional?
- What tools or strategies do you use to maintain accurate and up-to-date records, both on paper and digitally?
- How comfortable are you using MS Office applications like Word, Excel, and Outlook for everyday office tasks? Can you share an example of a project or report you handled using these tools?
- Describe how you usually approach scheduling appointments and managing multiple calendars. What challenges have you faced, and how did you resolve them?
- Have you ever supported a team during an especially busy period? What did you do to ensure everything ran smoothly?
- Sometimes the front desk can get hectic. How do you prioritize tasks and keep your area organized under pressure?
- Tell us about a situation where someone was upset or in a hurry—how did you handle it to create a positive outcome?
- Our office values teamwork and collaboration. What’s your approach to working with colleagues from different backgrounds or with different work styles?
- What motivates you to be reliable and punctual in your role, especially when the team is counting on you?
- In your previous positions, how did you manage confidential or sensitive information?
- Our team enjoys small celebrations and supporting each other. Can you share an example of how you’ve contributed to a positive office environment in the past?
- Why do you think you’d feel at home in a company that emphasizes kindness, attention to detail, and mutual support?