About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking for your first big break in Dubai, or ready to bring your admin skills to a fast-paced team? Here’s a chance to step into the heartbeat of logistics and transport as an Administrative Assistant cum Data Entry Operator in Deira. Whether you're a fresh face eager to learn or someone with a bit of experience up your sleeve, this role puts you at the center of keeping things running smoothly in one of the city’s busiest sectors. If you thrive in getting things organized and enjoy working where every day brings something new, read on.
About the Company
Nestled in the vibrant heart of Deira, our logistics and transport company isn’t just about moving goods — it’s about moving people, possibilities, and careers forward. Our team is a lively mix of personalities and backgrounds, reflecting the true spirit of Dubai. We believe in supporting each other, celebrating small wins (yes, sometimes with spontaneous team lunches), and keeping things transparent and honest. As we grow, we’re always on the lookout for energetic team players who aren’t afraid to ask questions and pitch in wherever needed. Here, everyone’s voice matters — from the newest recruit to the most seasoned operator.
What You’ll Be Doing
- Handling day-to-day administrative tasks — think document preparation, filing, and updating logs that keep the office humming.
- Processing and entering data with care — your attention to detail will help ensure our records are accurate and up-to-date.
- Coordinating with drivers and warehouse staff to track shipments and resolve any hiccups along the way.
- Assisting with scheduling deliveries and pickups, making sure everything runs on time (or as close as logistics ever gets!).
- Responding to client and team queries via phone, email, or in-person with patience and professionalism.
- Helping manage office supplies and basic inventory so the team never runs out of the essentials.
- Pitching in with ad-hoc projects — from preparing reports to supporting the team during peak periods.
What You’ll Bring
Must-Haves:
- Basic computer literacy — you know your way around Excel and aren’t afraid of learning new software.
- Good communication skills in English (spoken and written).
- Strong organizational habits and an eye for detail.
- A positive attitude and willingness to learn.
- Currently residing in the UAE and able to join soon.
Nice-to-Haves:
- Previous experience in admin or data entry (bonus points if it’s in logistics!).
- Knowledge of Arabic or other languages.
- Familiarity with logistics documentation or processes.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary: AED 2,500–4,000 per month, depending on your experience.
- Free visa and accommodation — we handle the paperwork and provide you with a comfortable place to stay.
- Yearly paid vacation so you can recharge and visit loved ones.
- Diverse team: Work with colleagues from all around the world.
- Room to grow: We value curiosity and ambition — many of our team members have moved up quickly.
- Supportive environment: Training is part of the package, and questions are always welcome.
- Prime location: Easy access to Deira’s lively markets and public transport.
We know starting a new job is a big step. If you’re ready to dive in and become a vital part of a close-knit team, this could be the place for you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through your experience with data entry and how you ensure accuracy when handling large volumes of information?
- How comfortable are you with using Excel and other basic office software for organizing, tracking, and reporting data?
- Tell me about a time when you had to coordinate between multiple departments or teams to resolve a logistics or scheduling issue. How did you handle it?
- What steps do you take to make sure documentation and records are always up-to-date and properly filed?
- If you’re given an urgent request from a client while you're busy with another project, how would you prioritize your tasks?
- Have you ever noticed an error in shipment or inventory records? What did you do to address it?
- How would you handle a situation where a driver or warehouse staff member is frustrated due to a scheduling mix-up?
- Describe a time when you had to quickly learn a new system or process. What approach did you take?
- What strategies do you use to stay organized when juggling several administrative tasks at once?
- Our team is made up of people from different backgrounds and cultures. How do you make sure everyone feels included and communication stays clear?
- How do you respond to feedback or suggestions from teammates, especially if you’re new to a role or company?
- What motivates you to bring a positive attitude to work, even on challenging days?
- Why does working in a fast-paced logistics environment appeal to you, and how do you handle days where everything feels unpredictable?
- What would you do if you noticed that the team was running low on essential office supplies but no one else seemed to be aware?