About the Role: Responsibilities, Skills, and Requirements
Ever wondered what it’s like to be at the heart of a fast-paced warehouse and logistics operation in Downtown Dubai? As our new Admin Assistant cum Data Entry Operator, you’ll play a pivotal role in keeping things running smoothly behind the scenes. If you thrive in energetic environments, enjoy variety in your day, and love the satisfaction of organization done right, this is your chance to make a real impact — and join a team that values every detail you bring to the table.
About the Company
We’re a recruitment agency dedicated to matching great candidates with thriving businesses across the UAE’s bustling logistics sector. Our team is a mix of seasoned pros and energetic newcomers, with a straight-talking, supportive attitude you’ll notice from day one. We believe in open communication, celebrating small wins (don’t be surprised if there’s cake in the breakroom!), and helping our people grow — both on the job and off. You’ll be joining a company that understands the unique pace and camaraderie of warehouse logistics in Dubai’s dynamic market.
What You’ll Be Doing
- Handling day-to-day administrative tasks to keep the warehouse office organized and efficient.
- Accurately entering and updating inventory data, shipment records, and delivery logs in our systems.
- Assisting warehouse and logistics managers with reports, documentation, and coordinating schedules.
- Responding to emails and calls from suppliers, customers, and the team — always with a helpful attitude.
- Preparing and maintaining files, invoices, and other paperwork (yes, sometimes old-school folders still matter).
- Supporting with visa, accommodation, and insurance documentation for staff, ensuring everything is in order for smooth operations.
- Pitching in for urgent tasks as needed — flexibility is key in this environment.
What You’ll Bring
Must-Haves:
- At least 1 year of admin or data entry experience within the UAE (warehouse or logistics experience is a plus).
- Strong command of MS Office (Excel, Word) and a knack for learning new systems quickly.
- Good communication skills in English; other languages are a bonus.
- Attention to detail — you double-check your work and spot errors others might miss.
- Currently residing in the UAE and available for immediate joining.
Nice-to-Haves:
- Experience supporting a fast-paced logistics or warehouse operation.
- Familiarity with inventory management software or ERP systems.
- Ability to juggle priorities and stay calm under pressure.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive monthly salary: AED 3,000 – 4,000, paid on time.
- Free visa, accommodation, and insurance provided by the company — a big weight off your mind.
- Diverse, friendly team with a welcoming, down-to-earth vibe.
- Real opportunities to learn about the fast-growing world of UAE logistics.
- Immediate start — get your career moving without delay.
- Centrally located in Downtown Dubai, close to public transport and city life.
We know there are plenty of admin jobs out there, but this one offers the chance to be truly involved in the logistics pulse of Dubai. If you’re ready to step in and make things happen, we can’t wait to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience with data entry or administrative tasks in a warehouse or logistics environment? What specific responsibilities did you handle?
- How comfortable are you with using Excel and Word for day-to-day tasks, such as preparing reports or managing inventory data? Can you share any shortcuts or techniques you use to work efficiently?
- Tell us about a time you had to quickly learn a new software system or adapt to updated technology in your previous role. How did you approach the learning curve?
- Have you ever managed or helped maintain documentation for visas, accommodation, or insurance in a previous position? What steps did you take to ensure accuracy and compliance?
- In a busy environment with shifting priorities, how do you stay organized and ensure critical tasks like shipment records or inventory updates are always up to date?
- If a manager asks you to handle an urgent delivery log update while you’re already processing invoices, how do you manage competing deadlines?
- Describe a situation where you caught a mistake in data entry or paperwork. How did you handle it, and what was the outcome?
- Communication is key in this role. Can you give an example of how you’ve handled a challenging email or phone call with a supplier or customer?
- Our team often celebrates small achievements together. How do you feel about participating in team activities or informal celebrations in the workplace?
- This job sometimes involves “pitching in” with tasks outside your usual scope. Can you describe a time when you helped out a colleague or took on work outside your job description?
- What motivates you in a fast-paced, sometimes high-pressure environment, and how do you keep yourself focused and positive?
- Can you share an example of how you’ve contributed to a supportive or collaborative team environment in your previous jobs?
- Are you comfortable starting immediately, and what excites you most about joining a logistics-focused company in Downtown Dubai?