About the Role: Responsibilities, Skills, and Requirements
Introduction
Thinking about finding your next role where your knack for organization and people skills really shine? We’re looking for an Administrative Assistant & Front Desk Executive to join us in GGICO, Dubai. It’s the kind of job that keeps you on your toes—balancing important admin work with a welcoming front desk presence. If you enjoy being a company’s “first impression” and can juggle multiple priorities, this opportunity might just be the perfect next step for you.
About the Company
Nestled in GGICO, Dubai, our company specializes in connecting talented people with the right job opportunities in today’s fast-moving market. We’re a tight-knit, diverse team that values clear communication and supporting one another—whether we’re tackling project deadlines or sharing laughs in the break room. Here, you’ll find a culture shaped by mutual respect and a shared drive to provide exceptional service, both to our clients and within our own company. We believe in giving everyone a chance to grow, and yes, “tea break banter” is a regular fixture at our front desk!
What You’ll Be Doing
- Welcoming visitors with a friendly, helpful attitude and managing the reception area
- Answering and redirecting phone calls, emails, and general queries quickly and accurately
- Maintaining organized records, files, and documentation—think invoices, schedules, and paperwork
- Coordinating appointments and meeting room bookings, sometimes at a moment’s notice
- Supporting HR and admin functions—this could be anything from preparing offer letters to managing onboarding documents
- Handling courier services, deliveries, incoming mail, and ensuring nothing slips through the cracks
- Assisting with travel arrangements and accommodation bookings when needed
- Lending a hand with basic accounting entries and expense tracking as required
- Helping the team with ad-hoc administrative projects or special assignments
What You’ll Bring
Must-Haves:
- Previous experience in an administrative, receptionist, or front desk role (office environment preferred)
- Strong communication skills in English (spoken and written); additional languages a plus
- Reliable organizational habits—paperwork, schedules, and emails don’t intimidate you!
- Comfortable using Microsoft Office Suite (Word, Excel, Outlook)
- Presentable and professional with a positive, can-do attitude
- Currently residing in the UAE (as per company requirements)
- Willing to work from the GGICO, Dubai office
Nice-to-Haves:
- Experience in the UAE’s business environment or recruitment sector
- Strong knowledge of office equipment and multi-line telephony systems
- Quick learner, especially if new technologies or tasks come your way
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Monthly salary ranging from AED 3200 to AED 4500, based on your experience
- Free company visa sponsorship — no need to worry about paperwork
- Room allowance provided to make your move (or stay) in Dubai hassle-free
- Inclusive medical insurance, because your health comes first
- Lively, multicultural office where everyone’s input is valued
- Clear growth paths—if you thrive, we notice
- Convenient location in GGICO, making your daily commute manageable
Here, you won’t just be a desk behind the front door—you’ll be at the very heart of our operation. Join us, and let’s make every day’s first impression a great one.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you would greet a visitor and manage the front desk during a particularly busy time?
- Have you had experience scheduling appointments and managing meeting rooms, sometimes last-minute? How do you stay organized with changing priorities?
- Describe a situation where you had to handle sensitive documents or confidential information. What steps did you take to ensure security and accuracy?
- What’s your experience with Microsoft Office Suite, particularly Word, Excel, and Outlook? Are you comfortable preparing professional documents and managing shared calendars?
- Tell us about a time when you had to coordinate travel or accommodation arrangements for a team or executive. What challenges did you face, and how did you resolve them?
- If you received a courier delivery and an urgent call at the same time, how would you manage both tasks without compromising on service quality?
- Describe an instance when you had to quickly learn a new office tool or adapt to a new administrative process. How did you handle the transition?
- Can you share a story where you juggled multiple admin projects or last-minute requests from different colleagues? How did you prioritize?
- How do you maintain a positive, welcoming attitude—even when the workload is heavy or things don’t go as planned?
- This role sometimes supports HR tasks like preparing offer letters and helping with onboarding. What interests you about being involved in those processes?
- We value communication and a sense of humor in our office. How do you typically contribute to team culture, especially in a multicultural environment?
- Have you previously worked in a Dubai or broader UAE business setting? If so, what stood out to you as unique or challenging?
- How do you ensure that no detail, whether it’s a delivery, expense report, or guest request, is overlooked in the course of your day?
- In your opinion, what makes for a truly excellent first impression at a company’s front desk?