About the Role: Responsibilities, Skills, and Requirements
Introduction
Are you an organized multitasker who thrives when things run smoothly behind the scenes? We’re on the lookout for an Administrative Assistant & Document Controller to join our vibrant team in Al Nahda, Sharjah. In this fast-paced company, your attention to detail and knack for keeping records straight won’t go unnoticed—and neither will your hard work. If you’re seeking a fresh opportunity where your experience can really make a difference, you might just be who we’re hoping to meet.
About the Company
We’re a growing company rooted in Al Nahda, Sharjah—busy, but friendly, and always striving for excellence. Around here, we believe the little things matter just as much as the big wins. Our team comes from all walks of life, so you’ll fit right in no matter your background. We’re passionate about delivering results for our clients, but we keep things supportive and upbeat in the office (you’ll never miss a birthday on this team!). As we continue to expand, every new hire has the chance to shape not just our paperwork, but also our workplace culture.
What You’ll Be Doing
- Coordinating and archiving confidential documents, both paper and digital, so nothing slips through the cracks
- Supporting daily office administrative tasks—think scheduling, answering calls, handling emails, and making sure the coffee never runs out
- Assisting different departments with their paperwork needs, whether that's updating reports or preparing presentations
- Managing the filing system with up-to-date, accurate records (your inner perfectionist will come in handy)
- Liaising with external contacts as needed with professionalism and courtesy
- Ensuring compliance with company policies when it comes to document handling and information sharing
- Jumping in to help solve minor office hiccups as they arise—flexibility is key
What You’ll Bring
Must-Haves:
- At least 1 year of experience as an Administrative Assistant and/or Document Controller
- Strong organizational skills and attention to detail (you spot typos from a mile away)
- A confident communicator—comfortable interacting by phone, email, and in person
- Proficiency in basic office software (Word, Excel, and digital filing systems)
- Currently living inside the UAE and ready for immediate joining
Nice-to-Haves:
- Previous experience in a fast-paced office or similar industry
- Comfortable juggling multiple priorities and shifting gears quickly
- A proactive approach to problem solving—you don’t wait to be asked
- Multilingual skills are a plus
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive monthly salary (AED 3,000–4,000, depending on experience)
- Visa sponsorship and company-provided accommodation to make your move stress-free
- A welcoming, multicultural team—collaboration and respect are core values
- Opportunities to learn and grow with new challenges as we expand
- Support for immediate joining, so you can hit the ground running
- Inclusive culture where your contributions are valued, and your ideas really matter
We know what it’s like to look for your next role—somewhere you can build skills, feel appreciated, and still have time for friends and family. If that sounds good to you, let’s connect.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you describe your experience with organizing and maintaining both physical and digital filing systems? What steps do you take to ensure all records are accurate and up-to-date?
- Tell us about a time you handled confidential documents. How did you ensure their security and proper distribution?
- Which office software are you most comfortable with, and how have you used it to support your previous administrative tasks?
- How would you prioritize multiple simultaneous requests from different departments, especially when deadlines are tight?
- Give an example of a situation where you caught an error or discrepancy in documentation—how did you handle it?
- If you were responsible for scheduling meetings for several managers with conflicting calendars, how would you resolve overlapping requests?
- Describe a time when you were asked to assist with a last-minute presentation or report for another department. How did you approach the request, and what was the outcome?
- Can you walk us through your approach to ensuring compliance with company policies regarding confidential information?
- In your view, what does it mean to be proactive in an administrative support role? Can you share an example from your past work?
- Tell me about a time you solved a minor issue in the office before it became a larger problem. What steps did you take?
- How do you make sure communication remains professional when liaising with external contacts, especially in stressful or urgent situations?
- Our team is multicultural and values inclusivity—how do you foster positive working relationships in a diverse environment?
- What motivates you to stay organized, even when the workload gets hectic or repetitive?
- Why are you interested in joining a company that emphasizes both results and a supportive, upbeat workplace culture?