About the Role: Responsibilities, Skills, and Requirements
Introduction
Are you the go-to multitasker among your friends — the one who remembers where everything is and keeps plans running smoothly? If so, our team in Business Bay, Dubai, could use your unique skills. We’re urgently searching for an Admin Assistant & Storekeeper with sharp organization and a steady approach to daily challenges. This dual role puts you at the heart of our operations, blending admin support and inventory oversight — perfect for those who like variety in their workdays and have at least one year of hands-on experience in a similar environment.
About the Company
We’re a dynamic business solutions provider based in the bustling Business Bay district of Dubai. Our team is known for its resourceful spirit and collaborative vibe — it’s not unusual here to see managers lending a hand with stock counts or brainstorming process improvements over coffee. While we’re practical about getting things done, we don’t mind a little banter in the break room and, yes, we celebrate the little wins as much as the big ones. If you appreciate a workplace where your ideas count and people know your name, you’ll fit right in.
What You’ll Be Doing
- Assist with daily administrative tasks both big and small — from data entry to preparing reports, you’ll keep things running behind the scenes.
- Oversee the ordering, receiving, and organizing of store inventory. You’ll know exactly what’s on the shelf (and what’s missing).
- Maintain up-to-date records of in-and-out stock, ensuring all paperwork matches what’s on the shelves.
- Liaise with suppliers, delivery staff, and colleagues, communicating clearly to keep orders and supplies on track.
- Support the team with general office duties — scheduling, answering phones, and helping out wherever the day takes you.
- Keep the workspace and store organized, clean, and compliant with safety standards.
- Contribute suggestions for improving workflows and inventory processes — we welcome fresh ideas!
What You’ll Bring
- At least one year of experience as an admin assistant, storekeeper, or similar — you’ve balanced paperwork and boxes before.
- Good communication skills in English (written and verbal), plus a knack for teamwork.
- Comfortable adapting to software and spreadsheets for tracking inventory and orders.
- Reliability, a detail-oriented mindset, and a proactive approach to solving small problems before they grow.
- Currently residing inside the UAE and able to join immediately.
- Ability to work well under pressure, handling multiple priorities with patience and precision.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Salary range of AED 2500 – AED 4000, paid promptly every month.
- Free employment visa, with all the paperwork taken care of for you.
- Company-provided accommodation — live close to work without extra stress.
- Comprehensive health insurance, because your well-being matters.
- Join a friendly, multicultural team in one of Dubai’s most exciting business districts.
- Immediate start means you can hit the ground running and see the impact of your work right away.
We aim for a healthy balance of structure and flexibility — while the pace can be brisk, you’ll always have support from colleagues who’ve been in your shoes. If you’re looking to settle into a stable role with plenty of variety (and a few laughs along the way), we’d love to connect.
(Note: This recruitment company charges a job application fee.)
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through your typical process for tracking and organizing inventory—how have you made sure physical stock matches the reports in your previous roles?
- Tell us about a time when you noticed a discrepancy between stock records and actual inventory. How did you handle it?
- Which software tools or spreadsheet programs have you used to manage orders and inventory, and how comfortable are you adapting to new systems?
- How do you prioritize and balance multiple administrative tasks when urgent store or office needs come up simultaneously?
- Have you ever had to coordinate with suppliers or delivery folks under tight deadlines? What strategies did you use to ensure smooth communication and timely delivery?
- What steps do you take to keep a work or storage area organized and compliant with safety standards?
- Can you describe a situation where your proactive approach prevented a small issue from becoming a bigger problem?
- Give an example of a workflow or process improvement you’ve suggested or implemented—what prompted your idea, and what was the impact?
- Describe a time when your attention to detail paid off in your admin or storekeeping duties.
- How do you handle pressure and adapt when plans suddenly change or an unexpected request comes your way?
- Teamwork is important here. Tell us about a time you supported a colleague or pitched in outside your main responsibilities.
- Our company values open communication and celebrating small wins. What kind of work culture helps you do your best, and how do you contribute to team morale?
- Living and working in a multicultural team in Dubai means encountering different viewpoints. How do you connect with colleagues from various backgrounds?
- What interests you most about combining both administrative and storekeeper responsibilities in this role?