About the Role: Responsibilities, Skills, and Requirements
Ever found yourself at the heart of a bustling office, the person everyone turns to when things need to run smoothly? If that sounds like you, we might have your next career move. We’re looking for an Admin Assistant to become an essential part of our team in Barsha, Dubai. In this fast-paced role, you’ll keep daily operations clicking, all while working in a supportive atmosphere with real opportunities for stability and growth. With a competitive salary and standout benefits, this is your chance to make a difference — and build your own future — right here in the UAE.
About the Company
We’re a dynamic recruitment and staffing firm with a knack for matching talented people to roles where they can truly shine. Our Barsha office isn’t just another nine-to-five; it’s a hub of collaboration, where every team member’s contribution is valued. Whether it’s celebrating life’s big milestones together or brainstorming better ways to serve our clients, we believe in open communication, continuous learning, and mutual respect. (Coffee breaks aren’t just encouraged — they’re practically sacred around here.)
What You’ll Be Doing
- Greet visitors and candidates with genuine warmth — you’ll set the tone for our office from the very first hello.
- Coordinate schedules, book meeting rooms, and ensure everyone knows where they’re supposed to be (and when).
- Manage daily correspondence by phone, email, and in person, making sure no message (or opportunity) slips through the cracks.
- Maintain orderly digital and paper filing systems so records are available when needed.
- Assist with document preparation for candidates’ applications, contracts, and onboarding.
- Keep common areas tidy, supplies stocked, and office logistics humming along.
- Support our recruitment team with clerical tasks such as data entry, scanning, and formatting CVs.
- Pitch in for special projects — whether it’s organizing a training day or helping out with event logistics, you’ll be part of it all.
What You’ll Bring
Must-Haves:
- Currently living in the UAE (this role requires immediate availability inside the country)
- Good written and spoken English; basic Arabic is a plus but not essential
- Prior experience as an office assistant, admin role, or customer-facing position
- Comfortable with MS Office (Word, Excel, Outlook) and basic digital tools
- Friendly approach, organized nature, and a knack for keeping things on track
Nice-to-Haves:
- Familiarity with recruitment or HR environments
- Knowledge of UAE protocols for documents and residency
- Problem-solving attitude and willingness to learn new systems
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary: AED3500–5000, based on your experience and skills
- Two-year residency visa, health insurance, plus company-provided housing and daily transportation
- Welcoming, supportive team environment where you can grow and be yourself
- Stable, well-structured workdays (we respect your off-hours)
- Opportunity to build a long-term role with room for career progression
We know joining a new team is a big step — but at our Barsha office, you’ll find colleagues who care and a space where your skills make an everyday impact.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you’d manage scheduling conflicts between multiple team members when booking meeting rooms or organizing calendars?
- Describe your experience handling both digital and paper filing systems. How do you ensure accuracy and easy retrieval of documents under pressure?
- How proficient are you with Microsoft Office tools such as Word, Excel, and Outlook? Can you share a specific example of how you’ve used these in a previous admin or clerical role?
- In what ways have you supported onboarding or prepared documents for new candidates or employees in the past?
- If you were asked to help format a batch of CVs quickly while juggling other urgent office duties, what steps would you take to ensure quality and timeliness?
- Tell us about a time you were the first point of contact for visitors or clients. What did you do to create a positive and welcoming impression?
- Office supplies are running low and the team is busy with a deadline — how would you handle this situation?
- Share a situation where you managed a last-minute request or unexpected event (such as a sudden training session or office gathering). How did you adapt?
- What strategies have you used in previous roles to keep common areas tidy and ensure office logistics run smoothly?
- Our office values collaboration and open communication. Can you give an example of how you’ve contributed to a supportive team environment?
- Describe a time you learned a new software or system on the job. What approach did you take, and how did you overcome challenges?
- This role involves handling confidential information. How do you maintain discretion and protect sensitive data?
- We believe in balancing productivity with informal moments — like enjoying coffee breaks together. What do you think you could bring to office culture beyond your administrative skills?
- How do you keep yourself organized and motivated when helping with repetitive or time-consuming clerical tasks?