About the Role: Responsibilities, Skills, and Requirements
Introduction
Are you the kind of person who thrives on keeping things running smoothly, even when things get a little hectic? If so, you might just be the Admin Assistant we’re searching for in bustling Business Bay, Dubai. This isn’t your average desk job — it’s a fast-paced, full-time role where your creativity and reliability will make a real impact every single day. In today’s ever-evolving business landscape, the right admin support is more valuable than ever, and this could be your chance to step up and shine.
About the Company
We’re a dynamic recruitment company with our finger on the pulse of Dubai’s thriving job market. Our team is a lively mix of personalities and backgrounds (you’ll hear five languages in our break room alone), and we value resourcefulness, trust, and a can-do attitude. While our work is serious, our spirit isn’t — Friday afternoons might see a spontaneous trivia contest, and birthdays never go uncelebrated. As we continue to grow, we’re excited to welcome someone who’s ready to roll up their sleeves and help us keep building something great.
What You’ll Be Doing
- Juggling phone calls, emails, and walk-ins to ensure every client and candidate feels welcome and supported
- Managing schedules, meetings, and travel bookings for a busy team (sometimes it’s like a friendly game of Tetris)
- Preparing and maintaining accurate records, files, and reports — because details matter
- Assisting with document processing for work visas, contracts, and general office paperwork
- Supporting recruitment activities by organizing interviews and following up with applicants
- Lending a hand with everything from event planning to the occasional coffee run — everyone pitches in here
- Finding creative solutions to daily challenges — no two days are ever quite the same
What You’ll Bring
Must-Haves:
- Previous experience as an admin assistant or in a similar office-support role
- Strong written and spoken English (bonus points for other languages!)
- Excellent organizational skills and the ability to multitask under pressure
- Solid computer skills — you’re comfortable with MS Office and can pick up new tools quickly
- A friendly, professional demeanor — you enjoy helping others and keeping things positive
- Currently residing in the UAE (all nationalities welcome)
Nice-to-Haves:
- Familiarity with recruitment or HR processes
- Experience working in a multicultural environment
- A knack for creative problem-solving when things get busy
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Two-year work visa and official employment contract — stability and peace of mind
- Comprehensive health insurance — your well-being matters
- Competitive salary (AED 3,000–4,000 per month)
- Energetic, supportive team — you’ll never feel like just a number here
- Opportunities for learning and career growth
- Prime location in Business Bay — easy to reach and surrounded by great lunch spots
- Inclusive and welcoming culture — we value every voice and background
We know that hard work deserves recognition — and here, you’ll be part of a team that celebrates wins big and small. If you’re ready to bring your energy and expertise to a place where no two days are the same, we’d love to connect.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through how you prioritize incoming emails, calls, and walk-in visitors during especially busy times?
- Tell us about your experience managing schedules and travel arrangements for a team. What tools or methods have you found most effective?
- Have you ever handled document processing for work visas or employment contracts? What steps do you take to ensure accuracy?
- In your previous admin roles, how did you stay organized when juggling multiple responsibilities and tight deadlines?
- Describe your comfort level with MS Office and any other office software you’ve quickly learned on the job.
- What would you do if a team member needed urgent help with an event setup while you were in the middle of preparing an important report?
- Give us an example of a creative solution you came up with to solve a last-minute challenge at work.
- How do you approach supporting recruitment activities, such as organizing interviews or following up with candidates?
- Tell us about a time you had to adapt to a multicultural team or environment. What did you learn from that experience?
- We’re a lively team that enjoys a bit of fun alongside our work. How do you contribute to a positive and inclusive office atmosphere?
- Describe your communication style when dealing with clients, candidates, or team members from diverse backgrounds.
- Sometimes you’ll be asked to jump into tasks outside your usual routine. How do you handle unexpected requests or changes to your day?
- What motivates you to go above and beyond in an admin support role?
- Why do you think you’d thrive in a fast-paced, ever-changing recruitment company like ours?