About the Role: Responsibilities, Skills, and Requirements
Ever had that moment where you’re on top of all the details—and everyone just breathes a sigh of relief knowing the admin side is sorted? At Next Move Group, we genuinely believe great administration is the heart of a thriving real estate team. We’re on the lookout for an experienced real estate Admin in Business Bay, Dubai—someone who brings order, energy, and an eye for opportunity to the table. If you’re eager to be the go-to support powering a fast-moving sales division, this could be your next chapter.
About the Company
Next Move Group is more than just another name in Dubai’s real estate landscape. We’re a tight-knit, growing team obsessed with making property deals feel human—whether we’re closing contracts or catching up over morning coffee. Our office in Business Bay is energetic and ambitious, but grounded, too; we know that behind every transaction is a story. Fridays are often capped off with team wins (occasionally with pastries involved), and we genuinely value both collaborative hustle and individual initiative.
What You’ll Be Doing
- Serving as the heartbeat of our administrative operations, ensuring listings, contracts, and client records are accurate, organized, and accessible
- Managing correspondence with clients, brokers, and internal sales agents—always with professionalism and warmth
- Coordinating property viewings, handling appointment schedules, and keeping an eye out for last-minute needs
- Preparing and proofreading documents for listings, transactions, and compliance needs
- Tracking deals in progress, updating CRM systems, and monitoring deadlines—nothing slips through the cracks on your watch
- Supporting the sales team with ad hoc admin tasks, and occasionally lending a hand with property marketing prep
- Keeping the office supplies in check, and making sure our space remains welcoming for everyone (clients and colleagues alike)
What You’ll Bring
Must-Haves:
- Prior experience in real estate administration or a related admin support role
- Exceptional organizational skills—they’re not just words on your CV, they’re the way you work
- Strong written and verbal communication in English
- Solid familiarity with office software (Word, Excel, CRM platforms)
- A proactive, can-do attitude—no problem is too small, no detail overlooked
- Flexibility to handle a fast-paced, evolving workflow
Nice-to-Haves:
- Previous experience in Dubai’s real estate market or knowledge of local property regulations
- Arabic language skills
- Comfortable working with digital property marketing tools
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive base salary plus commission incentives for standout administration
- Immediate start—jump right into a team that’s genuinely excited to meet you
- Supportive colleagues who celebrate big wins and small milestones alike
- Central Business Bay location—modern office, buzzing neighborhood
- Clear opportunities for professional growth within the company as we expand
- Occasional team lunches, learning sessions, and a culture that values your input
We know real estate can be a high-wire act sometimes, but at Next Move Group, you’ll never be walking that wire alone. Step in, bring your admin finesse, and help us shape unforgettable client experiences.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your previous experience handling administrative tasks in a real estate office or similar environment?
- What strategies do you use to ensure client records, contracts, and listings remain accurate and easily accessible at all times?
- Describe your experience working with CRM systems. Which platforms are you most comfortable with, and how have you used them to keep deals on track?
- When proofreading documents for property listings or compliance, what details do you pay extra attention to and why?
- How would you handle a situation where a last-minute property viewing is requested, but the sales team’s schedule is already packed?
- Tell us about a time you had to juggle multiple urgent administrative requests at once. How did you prioritize your tasks?
- Can you share an example of how you’ve managed internal communications with both brokers and sales agents to avoid miscommunications?
- How do you keep yourself organized and proactive in a fast-paced office, especially when unexpected tasks come up?
- What steps would you take to keep our office environment welcoming for clients and colleagues while maintaining day-to-day admin responsibilities?
- Have you ever worked in Dubai’s real estate market or with local regulations? If not, how would you approach learning about them quickly?
- How do you ensure a professional yet warm tone in your written and verbal communication with clients?
- What excites you most about being the team’s “go-to” admin, and how do you envision contributing to a collaborative office culture?
- In your view, what makes for memorable client experiences in real estate, and what part does administration play in that?
- Next Move Group values initiative—can you share an example of a time you spotted an opportunity to improve an admin process and what you did about it?