About the Role: Responsibilities, Skills, and Requirements
Ever wondered what it’s like to be the behind-the-scenes driver of a top-performing real estate team right in the heart of Dubai’s Business Bay? At MCS Real Estate, we’re looking for a diligent and motivated female Real Estate Admin who’s ready to step into a pivotal support role. Here, your knack for organization and your eye for detail will not just keep the wheels turning — you’ll be the person our team relies on to keep properties listed, deals moving, and compliance buttoned up. If you enjoy the fast-paced world of property, this position puts you at the center of it all.
About MCS Real Estate
Founded in the energetic hub of Business Bay, MCS Real Estate blends deep market expertise with a genuine commitment to client satisfaction and teamwork. We’re known for our straight-talking approach, a tightly-knit office vibe, and our modern outlook on real estate in Dubai’s ever-changing skyline. It’s not just about closing deals here — it’s the morning coffee banter in the kitchen, the quick laughs during Friday wrap-ups, and a shared drive to always improve. With every new property, we see an opportunity to connect people to their dreams.
What You’ll Be Doing
- Accurately listing and updating properties on Property Finder, Bayut, and Dubizzle, always keeping details crisp and compelling.
- Preparing essential real estate contracts, including Forms A, B, F, and tenancy contracts, with a sharp eye for accuracy.
- Managing and organizing all documentation related to DLD permits and staying on top of DLD compliance requirements.
- Coordinating seamlessly with our agents, diverse clients, and Dubai regulatory authorities — you’ll be the linchpin for smooth communication.
- Keeping digital and physical records impeccably organized for easy access and solid audit trails.
- Assisting with welcoming visitors, answering calls, and ensuring the office environment runs like clockwork on busy days.
- Supporting marketing activities as needed — sometimes helping design a flyer, sometimes pitching in with open house prep.
What You’ll Bring
Must-Haves
- Previous experience in a real estate admin or property coordinator role.
- Solid knowledge of listing properties on Property Finder, Bayut, Dubizzle (you know the ins and outs!).
- Familiarity with preparing Dubai real estate contracts (Forms A, B, F, tenancy agreements).
- Understanding of DLD permits and compliance processes.
- Confident, friendly communicator in English (spoken and written).
- Strong organizational skills — you love a good to-do list and know how to prioritize.
- Female candidates only, as per current team requirements.
Nice-to-Haves
- Experience with basic marketing support (flyer design, social posts).
- Arabic language skills.
- Working knowledge of CRM platforms or digital record-keeping tools.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Modern, friendly workplace in the iconic Business Bay with a vibe that’s equal parts professional and upbeat.
- Team-first culture: Supportive managers and colleagues who know that a quick joke can make a tough day better.
- Hybrid work possibilities once you’re settled in — we value trust and flexibility.
- Opportunities for learning: Hands-on exposure to Dubai’s real estate landscape, plus support for your ongoing professional development.
- Regular team outings — think easy-going lunches, holiday celebrations, and milestone cheers.
- Competitive salary with potential for growth as you expand your skillset and responsibilities.
At MCS, you won’t just be another face in the office — your work will have a real impact, and there’s always room to grow. If you’re looking to join a close-knit team at the crossroads of challenge and opportunity, you might be just who we’re looking for.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your process for accurately listing properties on platforms like Property Finder, Bayut, and Dubizzle? What details do you focus on to make listings stand out?
- What experience do you have preparing Dubai real estate contracts, such as Forms A, B, F, and tenancy agreements? How do you ensure accuracy and completeness in these documents?
- Tell us about a time when you managed DLD permits and compliance requirements. How did you stay organized and up to date with regulations?
- Have you supported marketing activities in a previous role — such as designing flyers or coordinating open houses? What tools did you use?
- Which digital record-keeping or CRM platforms have you worked with, and how did they help you stay organized in a busy office environment?
- Describe a situation where you were the main point of contact between agents, clients, and regulatory authorities. How did you handle diverse communication needs and ensure everyone stayed informed?
- How do you prioritize your daily tasks when faced with sudden demands from agents or unexpected office challenges?
- Give an example of how you handled a day when the office became especially hectic. What steps did you take to keep things running smoothly?
- Have you ever caught and corrected a data input or contract error before it became an issue? How did you spot it, and what did you do?
- How do you approach building relationships with a multicultural team and clients from diverse backgrounds?
- What role does humor or friendly banter play in your ideal workplace? Can you share a time when a positive team vibe made your workday better?
- Why do you think you’d thrive in a fast-paced, close-knit real estate team like ours at MCS?
- If you could propose one improvement to streamline admin processes in our office, what would it be and why?