About the Role: Responsibilities, Skills, and Requirements
Ever thought about what keeps a carpentry business running smoothly behind the scenes? As the new Office Admin at Al Raei Carpentry in Al Jerf Industrial 1, you’ll play a central role in everything from keeping our books tidy to making sure our clients and suppliers feel at home. If you're looking for a role where no two days feel quite the same—and where your organizational skills get to shine—this could be just the spot for you.
About Al Raei Carpentry
We’re not your average carpentry shop. At Al Raei Carpentry, we believe the details matter—from the joints in our woodwork to the way we respond to a customer’s email. Our team is tight-knit, proud of the projects we take on, and always up for a laugh (don’t be surprised if someone tries to teach you a magic trick during lunch). Fridays tend to bring coffee-fueled brainstorms, and there's a certain pride in watching a custom piece go from drawing board to delivery.
What You’ll Be Doing
- Keeping track of daily financial operations and making sure our numbers are always up-to-date
- Preparing quotations and bills—making sure clients know exactly what to expect
- Serving as the go-to coordinator for day-to-day operations around the office
- Reporting directly to the owner, and offering real input and ideas
- Managing all correspondence: answering calls, emails, and staying in touch with suppliers
- Handling our social media pages with a bit of creativity and a lot of consistency
- Following up with clients on sales tasks (think of yourself as our friendly, persistent reminder)
What You’ll Bring
Must-Haves:
- Solid organizational skills and a knack for multitasking
- Basic experience in bookkeeping or financial record-keeping (Excel familiarity is helpful)
- Comfortable drafting emails, answering calls, and communicating clearly
- Willingness to take on new challenges—big or small
- A genuine sense of responsibility and accountability
Nice-to-Haves:
- Previous admin experience in construction, carpentry, or related fields
- Experience managing social media for a small business
- Familiarity with invoicing/quotation software
- Some sales know-how or customer service background
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Supportive, family-feel team environment
- Opportunity to learn about carpentry and the inner workings of a growing business
- Exposure to sales, operations, and social media management—all under one roof
- Stable, full-time role right in Al Jerf Industrial 1
- Occasional team lunches and plenty of snacks to keep you fueled
- Real potential for role growth as the company expands
We’re small enough to really notice (and appreciate) your work, but busy enough that you’ll never be bored. If you like the idea of making a real difference every day, we'd be excited to welcome you aboard.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through how you would manage and update daily financial records in Excel for a small business like ours?
- When preparing a quotation or bill for a client, what steps do you take to ensure accuracy and transparency?
- What strategies would you use to handle multiple tasks, such as managing correspondence, following up on sales, and keeping the office organized, all in a single day?
- If you were asked to take charge of our social media presence, how would you plan and execute posts to reflect our brand and culture?
- Have you previously worked with any invoicing or quotation software, and can you describe your experience with it?
- What’s your approach when following up with clients or suppliers who are slow to respond?
- Tell us about a time when things didn’t go as planned in a previous job—how did you handle it and what did you learn?
- How do you handle situations where you’re asked to step out of your comfort zone or take on a responsibility you haven’t managed before?
- Describe a time when you had to bring together ideas from different team members to solve a problem—what was your role in that process?
- Our team values open communication and humor in the workplace. How do you contribute to creating a positive, supportive atmosphere at work?
- If you noticed an opportunity to improve one of our office processes, how would you bring it up and implement your ideas?
- Working for a small, tight-knit team means your efforts are always visible. How do you feel about being in a role where your contributions are both noticed and relied upon?
- Imagine a scenario where a customer needs an urgent quotation while you’re busy handling supplier queries and paperwork. How would you prioritize your tasks?