About the Role: Responsibilities, Skills, and Requirements
Ever wondered what it’s like to keep things running smoothly behind the scenes for a busy executive? As our Personal Assistant in Ajman (specifically, Al Jerf 2), you won’t just be managing a calendar or answering calls—you’ll become the reliable right hand, making sure every detail is handled and every day feels just a bit more organized. If you have a real knack for anticipating needs and navigating the UAE’s unique legal landscape, this is a rare opportunity to put those superpowers to work.
About the Company
Our team is a tight-knit, professional group that genuinely values efficiency, discretion, and mutual respect. While our work pace can be brisk, the culture here is supportive, filled with people who take pride in helping each other succeed. We’re rooted in Ajman’s vibrant local community and love to celebrate wins together, whether that’s nailing a tough deadline or simply sharing stories over strong coffee. In short: we’re all about delivering excellence for our clients—and having each other’s backs while we do it.
What You’ll Be Doing
- Coordinating a fast-moving executive’s busy schedule, from meetings to travel arrangements—flexibility is key!
- Drafting, proofreading, and managing confidential documents, contracts, and correspondence, always with an eagle eye for detail.
- Acting as the first point of contact—screening calls, welcoming visitors, and delivering a first impression that feels both warm and highly professional.
- Overseeing compliance with UAE laws and regulations (including document filings, renewals, and local requirements).
- Juggling personal and professional tasks, sometimes at a moment’s notice—think of it as being the calm in the middle of a storm.
- Handling ad hoc administrative projects and errands, always maintaining a high level of discretion and integrity.
- Proactively identifying ways to optimize routines or eliminate bottlenecks—your input will shape how we work.
What You’ll Bring
Must-Haves:
- Demonstrated experience as a Personal Assistant, Administrative Assistant, or in a similar role requiring confidentiality and initiative.
- Solid, working knowledge of UAE laws, regulations, and best business practices.
- Fluent English communication skills (spoken and written); Arabic is a plus.
- Impeccable attention to detail, time management, and organizational skills.
- Confidence with standard productivity software (Microsoft Office, Google Workspace, etc.).
- Based in (or easily able to commute to) Ajman—Al Jerf 2.
Nice-to-Haves:
- Previous work experience supporting C-level executives or business owners in the UAE.
- Familiarity with document management systems or legal filings.
- A sense of humor and the ability to keep cool under pressure.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary, reflecting your experience and the value you bring.
- Supportive, trust-based working environment—your contributions truly matter here.
- Direct exposure to the inner workings of a dynamic business—and the chance to shape how we do things.
- Real respect for work-life balance, with reasonable hours and flexibility.
- Learning opportunities and the space to further develop your career in the UAE.
We know outstanding Personal Assistants are rare—and we take care to recognize and support talent when we find it. If you’re ready for a role where you’ll genuinely make a difference each day, let’s talk.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you describe a time when you anticipated your executive’s needs and took action before being asked? What was the situation and outcome?
- How have you managed confidential or sensitive documents, especially contracts and legal filings, in previous roles? What specific protocols did you follow?
- Walk us through your approach to handling urgent schedule changes or last-minute requests, particularly when multiple priorities compete for attention.
- What experience do you have with ensuring compliance with UAE legal or regulatory requirements? Can you share an example of managing document renewals or legal filings?
- When tasked with both business and personal errands or projects, how do you prioritize and stay organized to ensure nothing slips through the cracks?
- Describe how you use productivity software like Microsoft Office or Google Workspace to streamline executive support tasks. Are there any features or shortcuts you’ve found particularly helpful?
- Give an example of a challenging interaction you had with a client or visitor while acting as the first point of contact. How did you ensure professionalism and a positive first impression?
- Tell us about a time when you identified an area for process improvement in your previous workplace. What steps did you take to implement your idea?
- How do you ensure accuracy and attention to detail when proofreading important documents or correspondence under tight deadlines?
- Our team values humor and keeping calm under pressure. Can you share a story when your positive attitude made a difference during a stressful work situation?
- This role requires trust and discretion. How do you build trust with your executive and colleagues while maintaining firm professional boundaries?
- In what ways do you stay updated or educate yourself on UAE business practices and legal requirements?
- How do you balance being approachable and friendly with maintaining the high level of professionalism our clients and visitors expect?
- What motivates you most about supporting a busy executive and being part of a collaborative, tight-knit team?