About the Role: Responsibilities, Skills, and Requirements
Ever wondered what really keeps a high-powered executive’s day running like clockwork? As our next Executive Assistant in Dubai’s buzzing Business Bay district, you won’t just be managing calendars—you’ll be orchestrating a seamless flow behind the scenes so our leadership team can focus on big-picture decisions. If you thrive on variety, deadline-driven days, and being the calm in the storm, you’ll find this role both challenging and deeply rewarding.
About the Company
At our core, we’re a dynamic, forward-thinking business right in the heart of Dubai’s commercial pulse. We blend the energy of a fast-growing company with the stability of an established player. Here, collaboration beats hierarchy. It’s common to find our CEO grabbing lunch with the team or jumping into a brainstorming session. Our office is a blend of focused ambition and genuine camaraderie—weekly team breakfasts are tradition, and everyone’s voice matters.
What You’ll Be Doing
- Coordinating and maintaining the executive’s diary, setting up internal and external meetings (both in-person and virtual), and prioritizing shifting demands.
- Managing inboxes and correspondence, fielding requests thoughtfully, and ensuring urgent matters get prompt attention.
- Preparing reports, presentations, and briefing materials—sometimes with short notice or big stakes on the line.
- Acting as a key point of contact between executives and a broad array of stakeholders—think colleagues across departments as well as clients and partners outside the company.
- Organizing business travel, handling visa arrangements, accommodations, and those last-minute “can you just fix this?” moments.
- Ensuring the executive office runs like a well-oiled machine, from managing expenses to anticipating daily needs.
- Discreetly handling confidential information with professionalism and care.
What You’ll Bring
Must-Haves:
- Previous experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role (Bonus points for experience in a corporate, fast-paced environment).
- Excellent organizational skills—you can juggle multiple deadlines and nothing slips through the cracks.
- Impeccable English communication skills (written, verbal, and the occasional diplomatic email).
- Proven ability to keep confidential information exactly that—confidential.
- Tech savvy, with strong skills in MS Office Suite and calendar/email management platforms.
- A proactive, solutions-first mindset, and you aren’t afraid to take initiative.
Nice-to-Haves:
- Experience working with cross-cultural teams or in an international company.
- Arabic language skills or past professional experience in the UAE.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Two years’ residency sponsorship—giving you peace of mind from day one.
- Comprehensive health insurance, so your well-being is never an afterthought.
- Prime office location in Business Bay—close to great coffee shops and public transport.
- Supportive, growth-focused leadership that actively encourages personal and professional development.
- Friendly colleagues who believe work ought to be both productive and genuinely enjoyable.
We combine stability with the excitement of constant growth, and you’ll have a real hand in shaping how our leadership operates each day. If you’re searching for a role that keeps you learning and never feels routine, here’s your chance to make an impact in Dubai’s vibrant corporate scene.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through your process for managing a busy executive’s calendar, especially when last-minute changes or conflicting priorities come up?
- Describe a time when you had to prepare a key report or presentation under tight deadlines. How did you ensure accuracy and quality?
- How do you prioritize and manage multiple inboxes, requests, and interruptions throughout the day?
- What tools or software have you found most effective for organizing meetings and tracking action items for executives?
- Share an example of a particularly complex business trip you’ve arranged. What challenges did you face and how did you handle them?
- In your previous roles, how did you handle sensitive or confidential information to maintain discretion and trust?
- Describe a situation where you had to serve as a liaison between executives and external stakeholders. How did you ensure smooth communication?
- Tell us about a time you encountered an unexpected problem (like a last-minute travel change or technical issue during a presentation). How did you respond?
- The office is described as collaborative and low on hierarchy. How do you adapt your communication style to work with both senior leaders and colleagues across different departments?
- How do you maintain focus and effectiveness during particularly high-pressure days when everything feels urgent?
- Give an example of how you’ve contributed to a positive team culture or encouraged open communication in your previous workplaces.
- Have you worked with colleagues from other cultures or international backgrounds? What did you do to build good working relationships with them?
- This is a fast-growing company that values both initiative and continuous learning. How do you pursue your own professional development on the job?
- What excites you most about working in Dubai’s dynamic business environment, and how do you see yourself growing here?