About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking for your next opportunity to shine behind the scenes — and keep operations running like clockwork? We’re urgently seeking an Admin Assistant/Data Entry Operator to join our bustling warehousing team in Al Quoz, Dubai. If you’re detail-oriented, enjoy keeping things organized, and thrive in a lively environment, this could be your perfect next step. The industry is growing fast, and so are we — which means there’s room for you to make your mark.
About the Company
At our warehouse company, we believe the heart of smooth logistics isn’t just the forklifts or storage racks; it’s the team. We’re a proud, multicultural bunch who know that good organization is the secret ingredient for great results. While we work hard, you’ll find there’s always time for a quick coffee break or a shared joke on a busy afternoon. We’re hands-on, supportive, and driven by the simple idea that everyone plays a crucial role in our daily success.
What You’ll Be Doing
- Handling data entry tasks — everything from inventory records to shipment details — with accuracy and an eagle eye for errors.
- Assisting with day-to-day administrative support, like filing, printing, and updating internal spreadsheets.
- Coordinating with warehouse staff to ensure records (stock, delivery, and orders) are up to date and easily accessible.
- Answering phone calls and emails related to supplier and customer inquiries, aiming for efficient communication every time.
- Supporting the team with document preparation, including invoices and basic reports — no two days are quite the same!
What You’ll Bring
- At least one year of experience in admin, data entry, or a similar support role (preferably in a warehouse or logistics setting).
- Solid command of basic computer tools — Microsoft Office (Excel, Word), simple data management, and email.
- Strong attention to detail — you double-check your entries and spot inconsistencies fast.
- Good communication skills in English (spoken and written).
- Ability to prioritize, work independently at times, and collaborate well during busy spells.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary: AED 3,000–4,000 per month.
- Free visa processing — no additional hassle (application fees are required by the recruitment agency).
- Accommodation provided, so you can focus on your new role without worrying about the basics.
- Enjoy a supportive, welcoming team environment with colleagues from diverse backgrounds.
- Opportunities to learn about warehouse operations and grow your administrative skills.
We know warehouse operations can be busy, but our team always looks out for each other. If you’re seeking stability, a friendly workplace, and a chance to play a real part in our ongoing success, you’ll feel right at home with us.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through your experience with data entry and describe how you ensure that information is accurate and free from errors, especially when dealing with inventory records or shipment details?
- Tell us about a time you had to work with spreadsheets in Excel to manage or track data. What kind of information were you responsible for, and how did you keep it organized?
- In your previous roles, how did you stay on top of multiple administrative tasks like filing, answering emails, and preparing reports when things got particularly busy?
- Describe a situation where you had to collaborate with warehouse or operations staff to solve a problem, such as a mismatch in delivery records or missing items.
- How comfortable are you using Microsoft Office tools, particularly Word and Excel, for regular office tasks? Are there any features or shortcuts you rely on to work more efficiently?
- Give an example of how you handle basic communication, like responding to supplier inquiries by email or phone. What steps do you take to ensure professional and efficient follow-up?
- Imagine you notice a discrepancy between recorded stock levels and what’s physically present in the warehouse. What steps would you take to address and resolve the issue?
- Working in a multicultural team can bring both rewards and challenges. Can you share how you adapt your communication or approach when working with colleagues from different backgrounds?
- Our warehouse gets especially busy during peak times. How do you manage your workload and stay organized when there are competing priorities or unexpected tasks?
- Have you ever made a mistake while entering or updating data? How did you handle it, and what did you learn from the experience?
- We value a supportive atmosphere where team members pitch in for each other. Can you describe a time you went out of your way to help a coworker?
- What do you enjoy most about administrative support roles, and why do you think you’d be a good fit for a fast-paced warehouse environment like ours?
- How do you keep yourself motivated and focused when doing repetitive tasks, especially on long or