About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking for a fresh work challenge in Dubai? We’re rapidly expanding and have immediate openings for Admin Assistant, Document Controller, and Storekeeper roles at our Deira City location. Whether you thrive on organization, data management, or keeping things running smoothly behind the scenes, there’s a spot here with your name on it. This is your chance to join a team that values reliability, progress, and making a real impact in a fast-paced setting.
About the Company
We’re a close-knit operation located at the heart of bustling Deira City, and you’ll quickly notice—everyone here wears more than one hat. Our workplace is diverse, energetic, and built on trust: you’ll see colleagues pitching in outside their job descriptions, managers knowing everyone’s name, and the occasional impromptu team lunch when things get hectic. What drives us? Delivering seamless support across all areas so that our business—and our people—can grow together. We’re proud of how we look after our staff, from onboarding all the way through to career development.
What You’ll Be Doing (Responsibilities)
- Admin Assistant:
- Support daily office operations, from scheduling meetings to fielding internal requests.
- Draft, edit, and maintain important correspondence and records.
- Help visitors and colleagues find what (or who) they need, quickly and always with a smile.
- Maintain general office tidiness—if you notice a snag, you’ll fix it before someone else does.
- Document Controller:
- Organize, categorize, and safely store confidential company records—think digital filings but with a human touch.
- Monitor the flow of documents, ensuring easy retrieval for those who need them (but never the wrong hands).
- Create logical systems so paperwork ceases to be a headache for your teammates.
- Storekeeper:
- Handle inventory with care—accurately recording receipts, issues, and stock levels.
- Monitor supply needs and coordinate with purchasing to keep everything on track.
- Keep the storage area safe, tidy, and always ready for a last-minute stock check.
- Spot discrepancies before they become problems.
You’ll have a say in which role best matches your skills and ambitions.
What You’ll Bring (Qualifications)
Must-Haves:
- At least 1 year of hands-on experience in a similar role (Admin, Document Control, OR Storekeeping)
- You’re currently residing in the UAE (applications from outside won’t be considered just now!)
- Basic computer literacy (MS Office, emails, digital databases)
- Good communication skills—clear, courteous, and reliable
- Ability to organize, prioritize, and keep calm when the daily checklist grows suddenly longer
Nice-to-Haves:
- Experience in fast-paced or multicultural offices
- Familiarity with inventory management software (for Storekeeper applicants)
- Strong attention to detail—catching that one missing signature or barcode
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here (Benefits & Perks)
- Competitive tax-free salary package (AED 2,500–4,000 based on your experience)
- Free company-sponsored visa and medical insurance, so you can focus on your work, not the paperwork
- Supportive, multicultural team environment—you’ll find colleagues from all over the world
- Opportunities for learning on the job and growing into new roles as the company expands
- Convenient Deira City location: no long commutes from public transit hubs
- A workplace where your initiative and ideas are truly noticed
Joining us means stability, opportunity, and a foot in the door at one of Dubai’s busiest business hubs. Here, you’ll be more than just a number—you’ll be an essential part of what keeps our company running smoothly, every single day.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk me through how you would prioritize tasks when faced with a sudden influx of office or inventory requests on top of your regular duties?
- Tell us about your experience maintaining accurate records, whether related to documents, correspondence, or inventory. What tools did you use to ensure nothing slipped through the cracks?
- How have you handled confidential information in the past? What steps did you take to safeguard sensitive documents or data?
- When tracking stock or organizing company records, have you ever found a discrepancy? How did you identify it, and what actions did you take to resolve the issue?
- Describe your proficiency with MS Office and any inventory management software. Are there particular functions or features you rely on to stay organized?
- In a busy, multicultural team setting, what strategies have you used to communicate effectively—especially under pressure or when schedules are tightly packed?
- Imagine a colleague or visitor approaches you in a rush, needing help finding something unfamiliar to you. How would you handle the situation to ensure a smooth experience for them?
- Can you share a time when you saw something in the workplace that needed attention and took the initiative to fix it before being asked?
- Tell us about a challenging day when you had to juggle multiple responsibilities—how did you keep your cool and still deliver results?
- Our team members often help out beyond their official job descriptions. How comfortable are you with lending a hand across different areas, even if it’s outside your main role?
- What does reliability mean to you in an office or store environment, and how have you demonstrated this quality in previous roles?
- How would you approach onboarding and learning new systems or procedures you haven’t encountered before?
- When you notice a process or system that could work better, what steps do you take to share your ideas with the team?
- How do you stay motivated during particularly hectic or repetitive periods at work?