About the Role: Responsibilities, Skills, and Requirements
Ever wondered what it’s like to be at the very heart of a lively and fast-growing business in Dubai? Whether you’re the type who thrives on keeping everything running behind the scenes, or the person who creates a welcoming first impression, our team in Al Nahda has an opening just for you. We're on the lookout for an Administrative Officer, Office Administrator, and Receptionist—each role crucial, each day a little different, and each opportunity shaped by the unique energy of this city. If you’re eager to take the next step in your admin career, here’s your chance.
About the Company
We’re a diverse, close-knit business with roots in Al Nahda—think of us as a big family with a shared goal: making work efficient, comfortable, and just a bit more enjoyable for everyone. Our mornings start with strong coffees and friendly hellos, and our evenings often end with a little laughter about the day’s adventures. We care about our people as much as we value our business; in fact, many of us stick around not just for the work, but for the shared sense of belonging. Growth is woven into our story, and as we expand, we take pride in supporting newcomers who want to grow with us.
What You’ll Be Doing (Responsibilities)
Depending on the role you join (Administrative Officer, Office Administrator, or Receptionist), your day-to-day might look a bit like this:
- Administrative Officer:
- Overseeing records, documentation, and staff support—think of yourself as the backbone of our daily operations.
- Coordinating with management to ensure smooth workflow and handling internal communications.
- Managing schedules, meetings, and travel plans with precision and a smile.
- Office Administrator:
- Responding to a wide range of staff and visitor queries, and finding quick, practical solutions to unexpected snags.
- Maintaining supplies, handling petty cash, and supporting HR or payroll processing.
- Keeping the office environment tidy, safe, and welcoming, from facilities to printer paper.
- Receptionist:
- Greeting visitors with warmth—you're often the first impression, setting a positive and friendly tone.
- Answering phones and emails, directing queries to the right team members.
- Managing incoming/outgoing mail and couriers, and keeping the reception tidy.
What You’ll Bring (Qualifications)
We’d love to see:
- Experience in an administrative, office support, or customer-facing role—ideally in the UAE.
- Strong English and Arabic communication skills (spoken and written).
- Professional demeanour—punctual, organized, and able to keep a cool head when things get busy.
- Familiarity with MS Office (Word, Excel, Outlook) and general office equipment.
- For Receptionist: A welcoming energy, strong phone etiquette, and a knack for making people feel at home.
- Must be currently residing in the UAE.
- Applicants from Arab nations only.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here (Benefits & Perks)
- Competitive salary package based on skills and experience (AED3000 - 6000, depending on role)
- Provided accommodation—no stressful apartment searches
- Company transportation to make your commute a breeze
- Full visa sponsorship and comprehensive health insurance
- Supportive, inclusive team that values your ideas and growth
- Opportunities for skill development—you’ll never feel stuck in one place
At the end of the day, we believe work should feel rewarding, not just routine. If you’re looking for stability, camaraderie, and real responsibility, we think you’ll fit right in.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your experience managing records and document filing systems in a previous administrative role?
- How have you handled scheduling and coordinating meetings for multiple managers or teams in your past positions?
- Describe a situation where you had to manage both petty cash and supply orders. How did you keep everything organized and avoid errors?
- In what ways have you supported HR or payroll processes before, even if only in a basic capacity?
- When answering phones or greeting visitors, how do you ensure that everyone feels genuinely welcomed and that their queries are directed efficiently?
- Have you used Microsoft Word, Excel, and Outlook for daily office administration tasks? Can you give examples of the types of documents or processes you handled?
- Tell us about a time when you faced an unexpected problem at work—how did you respond, and what was the outcome?
- How do you stay calm and maintain professionalism in a fast-paced environment, especially when multiple demands come your way?
- If a visitor arrived feeling upset or lost, what steps would you take to assist them and ensure a positive impression of our company?
- Describe a time when you worked in a team with people from different backgrounds. What did you learn and how did you help build a positive environment?
- What strategies do you use to stay organized and prioritize your workload when you have several important tasks to complete in a short timeframe?
- Why do you think a sense of camaraderie is important in an office, and how have you contributed to a friendly workplace in the past?
- What attracted you to our company, and how do you see yourself growing within a supportive and inclusive team like ours?