About the Role: Responsibilities, Skills, and Requirements
Join Our Team as Admin Officer, Admin Assistant, or Office Boy/Girl in Dubai
Looking for your next big step in a supportive office environment? Whether you’re a pro at keeping things organized or just enjoy making sure things run smoothly behind the scenes, we’re looking for enthusiastic individuals to join our diverse team at the heart of Dubai’s Old Trade Center. With immediate starts available and a range of roles open, this could be the fresh challenge you’ve been searching for.
About Us
We’re a well-established recruitment company, rooted right in the historic Old Trade Center—a place where tradition meets opportunity. Our team is made up of people from all walks of life, and we put a premium on collaboration, growth, and mutual respect. You’ll find that we believe in rewarding dedication, from regular team lunches to celebrating personal milestones. Fridays? Let’s just say we’re firm believers in ending the week on a positive note, whether that means a shared snack or a quick team catch-up to celebrate wins.
What You’ll Be Doing
Depending on your role, your day could look a little different—but here’s a taste of what you might dive into:
Admin Officer & Admin Assistant:
- Handling day-to-day administrative tasks to keep our office running like clockwork.
- Supporting colleagues with document management, filing, and data entry—accuracy matters.
- Assisting with scheduling, meeting coordination, and answering calls with a friendly touch.
- Preparing reports or presentations as needed—sometimes at the last minute (we’ve all been there).
- Helping newcomers settle in and ensuring everyone feels welcome.
Office Boy/Girl:
- Ensuring workspaces are tidy, welcoming, and stocked with essentials (coffee, anyone?).
- Running errands within the office and occasionally outside if required.
- Assisting with basic hospitality—serving drinks, helping set up meeting rooms, or greeting visitors.
- Supporting the admin team with light clerical duties when things get busy.
What You’ll Bring
Must-Haves:
- At least 1 year of experience in a related administrative or office support role.
- Currently residing in the UAE (regardless of nationality).
- A proactive, helpful attitude—no task is too small or too big.
- Basic communication skills in English.
- Willingness to join immediately.
Nice-to-Haves:
- Previous experience in Dubai or a multicultural office.
- Familiarity with Microsoft Office applications.
- A knack for remembering faces and making guests feel at home.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary: AED2300–AED5000, depending on experience and role.
- Comprehensive benefits: Free visa, accommodation, and medical insurance.
- Diverse, welcoming team: We celebrate every culture and background.
- Growth opportunities: We believe in promoting from within and supporting professional development.
- Prime location: Work in the iconic Old Trade Center—easily accessible and full of character.
- Immediate start: Jump right in and start making an impact.
Here, you’ll find more than just a job—you’ll find a place where your contributions matter and every day brings something a little different. If you’re ready for a fresh challenge and a team that values what you bring to the table, we hope to meet you soon.
(Please note: As part of our recruitment process, a job application fee applies.)
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you walk us through your previous experience handling administrative tasks in an office setting? What specific responsibilities did you manage on a daily basis?
- How comfortable are you with data entry, document filing, and using Microsoft Office applications like Word and Excel? Can you share an example of when your attention to detail made a difference?
- Describe a time you had to coordinate multiple meetings or handle last-minute scheduling changes. How did you stay organized and keep things running smoothly?
- In a busy office, priorities can shift quickly. How do you decide which tasks require immediate attention, and which can wait?
- Have you ever assisted in preparing a report or presentation on short notice? What steps did you take to ensure accuracy and timeliness under pressure?
- For Office Boy/Girl applicants: Tell us about a time you went above and beyond to make the workplace more welcoming or comfortable for your colleagues or visitors.
- How do you handle repetitive or routine tasks while maintaining a high level of accuracy and enthusiasm?
- Imagine a new team member joins the company and seems a bit lost. What would you do to help them feel at home and get up to speed?
- Describe a situation where you had to communicate with someone who spoke limited English. How did you ensure your message was understood and the interaction was positive?
- Our team is made up of people from many different backgrounds. How do you approach working with colleagues whose cultures or work styles differ from your own?
- What motivates you to take initiative, even with smaller or less glamorous office tasks?
- How would you handle a scenario where you were asked to run an errand outside the office, but you already had several tasks to complete at your desk?
- We value celebrating wins and coming together as a team. What does a positive team environment look like to you, and how do you contribute to it?
- Why do you think you’d be a good fit for our company culture, especially given our focus on growth, collaboration, and mutual respect?