About the Role: Responsibilities, Skills, and Requirements
Introduction
Looking for your next step in Dubai’s thriving logistics industry? We're excited to welcome dedicated professionals to our growing team in Dubai Investment Park (DIP)! Whether you’re an experienced Admin Assistant, Document Controller, or Office Boy, this is a chance to join a warehouse & logistics company that genuinely values reliability, efficiency, and a positive attitude. With a strong track record in the field and a supportive team environment, this opportunity puts you at the center of fast-paced, essential operations—right here in the UAE.
About the Company
Our warehouse and logistics firm has built its reputation on teamwork, transparency, and getting things done—no matter how complex the cargo or how urgent the timeline. We believe in creating an honest, collaborative workplace where contributions at every level matter (our weekly team tea-breaks are more than just about the snacks; it’s when we share wins and tackle challenges together). As we expand in DIP, we’re seeking new faces who are ready to roll up their sleeves and grow alongside us.
What You’ll Be Doing (Responsibilities)
Admin Assistant
- Coordinate day-to-day office activities, ensuring that documents and files are organized and accessible when needed.
- Support management with scheduling, meeting preparations, and communication across various departments.
- Maintain office supplies and keep the workspace presentable and functional.
Document Controller
- Receive, log, and distribute documents related to shipments, warehouse receipts, and compliance records.
- Maintain accurate tracking of paperwork—physical and digital—so nothing gets lost in transit.
- Assist with audits by preparing required documentation and responding to queries from management or regulatory authorities.
Office Boy
- Keep office areas tidy and well-stocked, supporting smooth operations for the whole team.
- Assist with refreshments, simple errands around the warehouse, and basic maintenance tasks.
- Offer hands-on help with day-to-day needs—if you spot something that needs doing, you jump right in.
What You’ll Bring (Qualifications)
- At least one year of experience in the same field (admin, document control, or office support), ideally within warehouse or logistics environments.
- Strong attention to detail and a knack for keeping things organized, even when the pace picks up.
- Willingness to work as part of a multicultural team and to take initiative when needed.
- Basic English communication skills (written and verbal).
- Must already be based in the UAE and available for direct hiring.
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here (Benefits & Perks)
- Competitive monthly salary package (AED 2,300 – AED 4,000), based on experience and role.
- Free visa sponsorship for worry-free employment.
- Company-provided accommodation—just bring your essentials, and you’re set.
- Transportation to and from work is taken care of.
- A genuinely friendly, down-to-earth team that enjoys working together (and celebrating milestones with occasional treats).
- Opportunities to learn more about logistics, warehousing, and administration—no two days are the same, and ambition is recognized.
Here, you can settle in quickly, connect with colleagues from around the world, and know that your contributions really matter. If you’re ready to make a difference in a reliable, growing company, you’ll feel at home with us.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you share your experience handling document control or administrative tasks in a warehouse or logistics setting?
- Walk us through your process for keeping track of paperwork—physical and digital—throughout a busy workday.
- How do you ensure essential files or records are always organized and easily accessible, especially when things get hectic?
- If asked to coordinate a last-minute meeting with multiple departments, how would you manage the scheduling and communication?
- Tell us about a time when you spotted something in the office that needed attention and took initiative to resolve it.
- What steps would you take to prepare documentation for a warehouse compliance audit?
- Describe your approach to maintaining a clean and functional office environment while juggling other responsibilities.
- Can you give an example of how you supported team operations by taking on simple errands or unexpected tasks?
- How do you prioritize multiple requests from management, especially if urgent shipment paperwork and day-to-day office tasks come up at once?
- Tell us about a challenge you faced working in a multicultural team and how you helped build trust or understanding within the group.
- Our company values teamwork and open communication. What role do you typically play in group settings or during team discussions?
- How do you maintain a positive and reliable attitude, even during busy periods or when facing last-minute changes?
- Why do you think you’d thrive in a warehouse and logistics environment that values hands-on teamwork and practical problem-solving?