About the Role: Responsibilities, Skills, and Requirements
Introduction
Have you ever wondered what it’s like to be the operational anchor for leadership at a fast-moving company? As the Executive Assistant to our General Manager, you’ll do more than keep the calendar ticking — you’ll be at the epicenter of cross-departmental coordination, smoothing communication and proactively clearing the runway for high-stakes decisions. This is the perfect fit for someone who thrives on keeping the wheels turning, enjoys a front-row seat to big-picture strategy, and is keen to learn how the pieces all fit together.
About the Company
Picture a company where collaboration is more than a buzzword — it’s the heartbeat of our day-to-day. We’re a growth-stage organization balancing the agility of a startup with the steady focus of an industry leader. Our culture? Think open doors (literally, our GM’s door is almost never closed), mutual respect, and the kind of teamwork where even your wildest spreadsheet hacks are appreciated. Engineering, operations, and leadership work side by side here — and yes, rumor has it our quarterly team-bakeoffs get almost as competitive as our quarterly results.
What You’ll Be Doing
- Acting as the primary point of contact and “air traffic controller” for the General Manager’s schedule and priorities
- Managing complex calendars, arranging meetings across departments (and time zones), and anticipating what’s needed next
- Keeping a sharp eye on projects — tracking deadlines, follow-ups, and critical action items so nothing slips through
- Preparing briefing documents, presentation decks, and concise summaries for executive review
- Facilitating seamless communication between the General Manager, engineering leads, and senior management
- Jumping in to coordinate special projects, team events, or confidential initiatives with discretion and a positive, can-do energy
- Upholding company policies and ensuring all decisions and actions flow with compliance in mind
- Occasionally handling sensitive information with professionalism — you’ll be trusted as the GM’s right hand
- Spotting bottlenecks or opportunities for process improvement, and not hesitating to speak up
What You’ll Bring
Must-Haves:
- Strong experience (3+ years) supporting senior leaders or executives — you know how to read the room and stay three steps ahead
- Keen organizational instincts; you love making order out of chaos
- Excellent communication skills, whether you’re dashing off a quick Slack message or walking through a senior-level presentation
- Proficiency with office tech: Google Workspace and/or Microsoft Office, remote meeting tools, and online schedulers
- Discretion, integrity, and a friendly, approachable attitude
Nice-to-Haves:
- Exposure to an engineering or tech-driven environment
- Experience juggling multiple teams, projects, or high-priority to-do lists
- Comfort with data wrangling, reporting, or pulling together dashboards for decision-makers
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary plus performance bonus
- Flexible hours and a hybrid work environment (office Tuesdays & Thursdays, otherwise remote)
- Annual learning allowance and encouragement to grow alongside the company
- Active mentoring from senior leaders who genuinely want you to succeed
- Team traditions: Friday “show and tells,” celebratory lunches, and occasional surprises that keep work fun
- Comprehensive health and wellness coverage from day one
You’ll find yourself surrounded by supportive, passionate people who take their work (but not always themselves) seriously. If you’re ready to help shape how our company runs and build relationships across every layer of the organization, we can’t wait to meet you.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- Can you describe your approach to managing a complex executive calendar, especially when coordinating meetings across multiple time zones and departments?
- Tell us about a time you spotted a potential bottleneck in a project or process and took steps to resolve it before it escalated.
- How do you keep track of multiple deadlines and action items to ensure nothing falls through the cracks, particularly when supporting several teams?
- When preparing briefing documents or executive presentations, how do you distill large amounts of information into concise, actionable insights?
- What strategies do you use to anticipate what your executive or team will need next, and how do you stay several steps ahead?
- Can you walk us through your experience using Google Workspace, Microsoft Office, and online scheduling tools to streamline executive operations?
- Describe a challenging situation where you needed to handle confidential information. How did you approach it, and what steps did you take to maintain discretion?
- Tell me about a particularly busy week when you had to juggle last-minute team events, urgent projects, and ongoing executive priorities. How did you prioritize?
- Have you worked in a tech-focused or engineering-driven environment before? If so, how did you adapt your communication and approach to fit that culture?
- How do you handle competing demands from different teams or leaders while maintaining a positive, solution-oriented attitude?
- Give an example of how you foster open and transparent communication between leaders and cross-functional teams.
- What would your former colleagues say about your approach to collaboration and teamwork?
- Our culture values fun and connection — how do you contribute to a positive team environment, both in person and remotely?