About the Role: Responsibilities, Skills, and Requirements
Ever found yourself mentally rearranging a project timeline just for fun? If you love bringing order to complexity, this Project Planning & Scheduling opportunity might just be your next big move. We're searching for a detail-oriented planner to keep our industrial projects running smoothly, ensuring materials, designs, and deadlines sync up perfectly. In a field that never stands still, your knack for coordination will be the driving force that helps us deliver on time — and maybe even a little ahead of schedule.
About the Company
Here, at the heart of the region’s industrial buildout, our team has earned a reputation for reliability and a dash of ingenuity. We’re not just a group of engineers and planners; we’re a tight-knit bunch who genuinely get a kick out of solving problems together, whether that’s in the boardroom or chatting over shawarma after a big deadline. Open communication and mutual respect set the tone from the top down — Fridays might see us in safety boots or sneakers, but either way, you’ll find plenty of laughter mixed in with the hard work.
What You’ll Be Doing
- Creating, updating, and fine-tuning project schedules that keep work (and people) moving in lockstep
- Maintaining clear, accessible material tracking sheets and compiling accurate progress reports for internal and external stakeholders
- Coordinating closely with our design and technical teams to handle shop drawings, secure timely approvals, and manage revision rounds
- Keeping a sharp eye on milestones, flagging risks, and championing solutions before bottlenecks become a reality
- Raising well-prepared material requests in alignment with BOQs and approved drawings, reducing delays and last-minute scrambles
- Building strong relationships with suppliers, ensuring follow-ups are proactive rather than reactive
What You’ll Bring
Must-Haves:
- Solid experience with project scheduling software (Primavera, MS Project, or similar)
- A knack for translating technical drawings and BOQs into practical, actionable schedules
- Confident communication — whether with engineers, suppliers, or site teams
- Strong organizational skills (your spreadsheets are a thing of beauty)
- Unwavering attention to detail, even while juggling multiple priorities
Nice-to-Haves:
- Prior exposure to industrial construction environments
- Familiarity with procurement or material control processes
- Comfort with change: projects shift, and so do we
Not sure you tick every box? We’d still love to hear from you.
Why You’ll Love Working Here
- Competitive salary package that reflects your experience and contributions
- Clear pathways for career advancement — grow with us as the company expands
- Supportive, close-knit team culture; everyone pitches in and celebrates together
- Modern, flexible approach to work hours, with respect for work/life balance
- Exposure to major industrial projects shaping the region’s future
If you’re ready to be the engine behind the scenes — the one who keeps every cog turning — we can’t wait to meet you. Here, your meticulous planning won’t just be appreciated. It’ll be essential.
Common Interview Questions and Tips
To help you prepare and feel confident, here are some questions you might encounter during the interview process for this role.
- How have you used project scheduling software like Primavera or MS Project in previous roles to coordinate complex project timelines?
- Walk me through how you translate a technical drawing and bill of quantities (BOQ) into an actionable work schedule. What steps do you take to ensure nothing is missed?
- Can you describe your process for tracking materials from request to delivery, and how you keep material tracking sheets organized and up-to-date?
- Share an example of a time you spotted a scheduling risk before it became a problem. How did you address it with the team and what was the outcome?
- When facing multiple overlapping deadlines, how do you prioritize your workload to maintain accuracy and momentum across all projects?
- Tell me about a time you worked closely with engineers or design teams to manage shop drawings and revision approvals. How did you keep communication clear and on schedule?
- Give an example of how you’ve proactively built relationships with suppliers to ensure critical materials arrived on time. What strategies have been most effective for you?
- Describe a situation when a key project milestone was at risk. How did you rally the team and drive a solution before delays occurred?
- Our projects rarely follow a straight path—how do you adapt your planning approach when project scope or timelines shift unexpectedly?
- Have you worked in an industrial construction environment before? If so, what unique challenges did you face in scheduling and coordination, and how did you overcome them?
- How do you ensure your reports and updates for both internal and external stakeholders are clear, concise, and actionable?
- In what ways do you contribute to a positive team atmosphere during high-pressure project phases?
- What does open communication mean to you in a project setting, and how do you practice it with colleagues from different backgrounds and departments?
- Tell us about a time when your careful planning helped your team celebrate a success — however big or small.